Programme Budget Associate

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Job Description

Under the supervision and guidance of the Deputy Representative, the programme budget associate is responsible for the monitoring and analysis of programme/project expenditures, preparation of financial programme/project reports and processing of CCFs/payment requests in accordance with rules, regulations and established budgetary limits.   

Summary of key functions/accountabilities:

  • Prepares and processes all CFFs and all payment requests against CFFs in accordance with established rules, regulations and systems and checking for accuracy, coding and budget availability.
  • Inputs into the computer system (GFSS/Programme Management Sub-system) all financial programme information. Ensures regular backup and networking of GFSS data and financial programme management subsystem.
  • Regularly produces computerized financial programme reports to Representative, Deputy Representative, Programme/Project Officers and/or HQS to reflect up to date financial programme status information.
  • Organizes data and information, prepares and maintains up to date records, GFSS documents and control plans for the monitoring of financial programme/project implementation.
  • Monitors and analysis programme/project expenditures, bringing to the attention of his/her supervisory any problem areas.
  • Verifies HQS financial programme reports with internal records and informs appropriate staff member of any error/discrepancy for immediate correction and clarification.
  • Contributes to the preparation of reports and documents by gathering financial programme information, preparing tables and drafting relatively routine sections. Prepares background information for use in discussions with Government and other organizations.
  • Provides guidance and training on UNICEF rules, regulations, policies and procedures regarding financial programme monitoring, to programme/project officers and Government officials, and Programme Management Sub-system/GFSS operation to programme/project officers.
  • Responds to queries and requests of data in his/her area of competence eg. Cash flow position of programmes/projects, status of expenditures, etc.
To qualify as an advocate for every child you will have…
  • Completion of secondary education is required, supplemented by technical or university courses related to the work of the position such as administration, finance, accounting and/or economics.
  • A minimum of six years of administration, finance or accounting work experience is required. For this position, a bachelor’s degree from a recognized academic institution in a relevant field (administration, finance, accounting and/or economics) may replace three years of related work experience. A master’s degree may replace additional two years.
  • Prior experience in programme support functions is an asset.
  • Relevant experience in a UN system agency or organization is considered as an asset.
  • Fluency in Spanish is required.
  • Good communication skills in written and in oral English is required.
  • Knowledge of another official UN language (Arabic, Chinese, French or Russian) or a local language is an asset.
Source: https://jobs.unicef.org/cw/en-us/job/568618

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