Programme Budget Officer

Org. Setting and Reporting

The position is located in the Programme Planning and Budget Division (PPBD) of the Office of Programme, Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). The Programme Budget Officer reports to the Chief of Service and to the Director of the Programme Planning and Budget Division. In line with the Financial Regulations and Rules of the United Nations, PPBD is responsible for developing and implementing policies, procedures and methodologies related to the programme budget. This includes preparing and presenting budget outlines, programme plans and budgets, performance reports and other budgetary reports to legislative bodies, and providing guidance on budgetary matters. We facilitate decision-making on planning and budgetary issues by supporting the General Assembly and its subsidiary organs with substantive services. Our focus is on providing support to a very diverse pool of clients and stakeholders, optimizing processes and leveraging technology for continuous improvement. We encourage staff to develop new skills and to join change initiatives.

Responsibilities

Within delegated authority, the Programme Budget Officer will be responsible for the following duties:

Programme plan:

• Reviews, analyses and finalizes the preparation and/or revisions of the programme plan, taking into account recommendations and decisions of specialized inter-governmental bodies.
• Provides support to clients with respect to the elaboration of their proposed programme plan.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
• Ensures legislative mandates are accurately translated into programme plans.

Budget preparation:

• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including linkages to programmatic aspects.
• Provides support to clients with respect to the elaboration of resource requirements for budget submissions.
• Reviews, analyses and provides input into finalization of programme budget/financial implications arising from decisions/resolutions of the Security Council, ECOSOC and the General Assembly and its subsidiary bodies.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:

• Reviews and analyses requests for allotments and redeployments of funds, issues allotments and redeployment of funds when necessary.
• Monitors budget implementation. to ensure that they remain within authorized levels.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures using finance module of enterprise resource planning (ERP).
• Provides substantive support to intergovernmental and legislative bodies.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
• Provides advice and guidance on budgetary and financial policies and procedures.
• Provides inputs to reports and correspondence for intergovernmental bodies and for management on budgetary issues.
• Researches and analyses budgetary policies and procedures and recommends changes, as necessary.
• Supports the review of budgetary practices and processes with a view to streamlining such practices and processes, including through automation.
• Explores opportunities for the enhancement of information systems related to budgeting and proposes improvements, when applicable.
• Supports the preparation and presentation of summarized information to senior managers and inter-governmental and expert bodies in an attractive and accessible manner.
• Monitors and supervises the work of subordinate staff as required.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related duties, as assigned.

Education

• An advanced university degree (Master’s degree or equivalent) in business administration, finance or related field is required. A first-level university degree (Bachelor’s or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of an advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

• A minimum of five years of progressively responsible experience in finance, budgeting, business or public administration, financial management, accounting, or related area is required. Experience with financial systems / finance modules of enterprise resource planning (ERP) such as Oracle, SAP or PeopleSoft or similar software is required. At least one year of experience with results-based approaches to budgeting is required. Experience in providing direct support on budgetary issues to intergovernmental bodies is desirable. 2 years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/240522?language=en