Programme Management Analyst

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Description

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Under the guidance and direct supervision of the Deputy Resident Representative (DRR), the Programme Management Analyst plays a crucial role in enhancing organizational effectiveness and achieving strategic objectives. This position supports the management team in building partnerships and strategically mobilizing resources, while also focusing on finance and budget management, monitoring and evaluation, strategic planning, and risk management.

Additionally, the Programme Management Analyst is instrumental in implementing the Country Office (CO) resource mobilization and partnership-building strategy. This role involves conducting donor intelligence, enhancing UNDP’s positioning within the UN family, and fostering strategic partnerships with government entities, donors, the private sector, and civil society organizations (CSOs).

All activities are conducted in close collaboration with other PMSU staff, as well as Programme and Operations teams. This role necessitates maintaining a robust network with colleagues from UNDP, other UN Agencies, International Financial Institutions (IFIs), government officials, and various donors to ensure the effective coordination and implementation of programme objectives.

Position Purpose:

Under the overall guidance) and the direct supervision of Deputy Resident Representative (DRR), the Programme Management Analyst will work closely with the Heads of Programme Units, OM, the Operations teams and Programme and project teams. The Analyst is expected to build lasting relationships with different units and project managers to strengthen information sharing, cohesion, and synergies within the office. This shall foster a conducive environment underpinned by a shared vision and collaboration to achieve the CO’s aspirations.

Duties and Responsibilities

Coordination and support of the Programme Units and Operations Units to ensure the CO adheres to and complies with corporate policies and procedures:

• Effective application of RBM tools in the country programme includes establishing management targets (BSC), monitoring achievement of results, guiding Programme portfolios in their oversight functions, and regularly monitoring progress data on UNDP-led indicators in the UNSDCF M&E framework.
• Organizational set-up and fully functional project management systems to create best possible enabling environment for high level performance of Project Teams.
• Efficient support with designing and formulation of programme interventions, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies.
• Monitor implementation of programme and projects risk mitigation measures in relation to UNDP’s Enterprise Risk Management Policy.

Ensure sound planning and monitoring of financial resources of the UNDP Programme and implementation:

• Strategic oversight of planning, budgeting, implementing and monitoring of the country programme, tracking use of financial resources in accordance with UNDP rules and regulations. Organizing bi-annual work planning and progress reviews.
• Effective monitoring and analysis of programme financial resources, including CO delivery, resource mobilization, TRAC allocation, revenue management, and cost recovery through GMS and DPC, complemented by periodic monitoring of dashboards and exceptions with identification of remedial actions.
• Implementation of effective internal controls, proper functioning of an efficient financial resource management system;
• Support the effective implementation of the Internal Control Framework in collaboration with the Operations Unit
• Continuous analysis and monitoring of the financial situation for development projects.
• Ensures the preparation and application of annual audit plans, coordinates all audit exercises (NIM, DIM, and CO) among staff, ensures compliance with audit policies and timeframes, and assures CARDS updates with reviews of outstanding audit recommendations.
• Coordination of the HACT exercise to ensure HACT full implementation.
• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
• Monitoring of cost-sharing contributions
• Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors
• Quality assurance of Letter of agreements, Responsible Party Agreements and other legal instruments.

Ensure implementation of the resources mobilization strategy:

• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
• Monitoring of cost-sharing contributions
• Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.

Support the implementation of Result-based Management (RBM) including oversight of Monitoring and Evaluation practices, and provision of quality assurance to the programme and project implementation:

• Support to the development/maintenance of M&E system, based on Results Based Management, which ensures quality control of programme operations and results;
• Ensure effective monitoring and evaluation with the aim of measuring the impact of the CO programme;
• Coordination of the implementation of the evaluation plan, regular updates of the Evaluation Resource Centre;
• Support the utilization of evaluation findings and recommendations in improving programme quality;
• Manage a quality and accountable reporting system;
• Review and quality assurance of development Projects’ work plans and budgets
• Support the development of Social and Environmental Standards (SES) plans and monitoring of risks;
• Providing support and quality assurance of legal documents, including LOAs, MoUs, MCGs and Cost Sharing Agreements based on UNDP rules and regulations;

Required Skills and Experience

Education:

• Advanced university degree (Master’s degree or equivalent) in Development Studies, Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, law, or a related field.
• Bachelor’s degree or equivalent in any of the above mentioned, fields with additional 2 years relevant experience will be given due consideration in lieu of Master’s Degree.

Experience:

• Minimum of two (2) years of experience with Master’s (or) four years with Bachelor’s degree in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments;
• Preferred qualifications include demonstrated expertise in financial management, experience managing audit processes, and proficiency in reviewing legal agreements.
• Familiarity with office software packages and experience with web-based management systems are highly desirable.
• Experience in the UN and/or other development agencies is an asset; Knowledge of UN systems, i.e. Quantum, and Power BI is an asset.
• Experience or knowledge in the design, implementation, monitoring and evaluation of complex projects involving strategic national stakeholders and international organizations desirable
• Sound understanding of results-based management practices and quantification of development is desirable
• Proven communication and analytical skills, and ability to work in a sensitive environment requiring liaison and collaboration with multiple actors
• Demonstrated capacity development of state and non-state actors on various mechanisms and processes to adequately report

Language:

• Fluency in English Russian and Kazakh is required.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/19855

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