Programme Management Analyst Governance Peace and Security

<!–

Description

–>

• Provide substantive inputs in the preparation of programme work plans, budgets, procurement plans, SSA plan, mission and leave plans, and proposals on programme implementation arrangements.
• Provide technical guidance to progamme partners on routine delivery and reporting of programme supported activities and finances.
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations.
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management.
• Review programme data from programmes/ projects for CO.
• Support the preparation and management of implementing partner agreements.
• Plan and oversee all logistical, administrative, procurement, recruitment and financial arrangements for organization for meetings, workshops, events, and missions.
• Finalise TORs for SSA recruitments, implement the recruitment, contractual and payment processes. In charge of travel arrangements for the Programme Team, including travel plan, request and and claims.
• Be a contact point for all operational arrangements of the implementation of activities under GPS projects.

• Create projects and Awards in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize the Funding Authorization and Certificate of Expenditures Form (FACE) forms.
• Review financial reports (FACE); prepare non-PO vouchers for development projects.
• Maintain internal expenditures control system, post transactions in Quantum system.
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
• Prepare and follow up of cost-recovery bills in Quantum system.
• Make sure all activities are logistically and financially planned, implemented, procured, monitored and cleared, maximizing the use of the Quantum ERP (E requisitions, POs, non-POs invoices, invoices, reporting, etc.)
• Support the preparation, implementation and close UN to UN joint programs and other donor pool fund modalities for the GPS and NAP WPS (if any).

• Develop and implement strategies to optimize the efficiency and impact of program support services.
• Provide back stopping support for budget preparation, financial reporting, and expenditure tracking for all development programs.
• Conduct regular financial analysis to identify areas for improvement and ensure compliance with UN financial regulations.
• Provide guidance and support to programs and associates in the implementation and compliance of operational and administrative procedures.
• Support review and provide feedback on procurement plans, ensuring adherence to UN Women’s procurement rules and regulations.
• Identify training needs, including orientation and coaching, within the program support team and organize capacity-building, coaching and induction activities accordingly.

• Support synthesis of lessons learnt, and best practices related to programme management and finance.
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
• Identify sources, and gather and compile data and information for documents, guidelines, speeches, and position papers.
• Consolidate and provide detail induction and coaching to new program associates, in collaboration with relevant operational team members.

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts, establish a good filing system for each contribution with a tracking system of financial and program results for donor reporting.
• Organize, compile, and process information from donors, Country Office, and programme team, as inputs to various databases and documents.

• Bachelor’s degree or equivalent in business administration, financial management, accounting, management, or related field is required
• Certification in CIPS 3 and/or project planning and management is an added advantage

• At least 7 years of progressively responsible experience in administration or programme coordination or management/support
• Experience in working in a computer environment using multiple office software packages is required
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable
• Experience in supporting a team is required
• Experience in leading a team will be an asset

• Fluency in English and Vietnamese is required

<!—

<!–

–>