Programme Management Assistant

Org. Setting and Reporting

• This position is located primarily in the United Nations Office of the High Commissioner for Human Rights, Thematic Engagement, Special Procedures and Right to Development Division, Special Procedures Branch, Justice, Protection and Social Justice Unit, Geneva. The incumbent reports to the head of unit.

Responsibilities

Within limits of delegated authority, the Programme Assistant may be responsible for the following duties:

• Assists in the coordination of programme planning and preparation work for, typically, a medium-size and complex component of the departmental programme initiatives; monitors status of programmeproposals and receipt of relevant documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
• Reviews project documents, , for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Compiles, summarizes and enters data on project delivery;
• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
• Provides guidance/training to new/junior staff.
• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of five (5) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five (3) for candidates who possess a first-level university degree or higher. Experience in Human Resources related tasks is desirable. Experience working with an Enterprise Resource Planning (ERP) System, such as Umoja, is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Source: https://careers.un.org/jobSearchDescription/242613?language=en