Programme Management Assistant

This position is located in the Safety and Security Section of the Program Support and Management Service of the Office of High Commissioner for Human Rights in Geneva. The incumbent reports to a Senior Security Manager and provides general office and administrative support to worldwide OHCHR security programs.

Responsibilities

Within limits of delegated authority, the Program Assistant is responsible for the following duties:

• Provides assistance in support of planning and implementation activities and programs in security support of global OHCHR field operations.
• Researches, compiles, analyses, summarizes, and presents basic information on worldwide response to security incidents related to OHCHR personnel.
• Assists in the coordination of security planning and preparation; monitors status of provided security support; takes necessary action to ensure security related documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and analysis of Safety and Security Section budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of program proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs are properly categorized.
• Assists in the monitoring and evaluation of security programs; categorizes, updates, tracks and analyses data related to security programs; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
• Serves as focal point for coordination, monitoring and expedition of security program implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, prepare standard terms of reference against program objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, including recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Prepares, maintains, and updates files (electronic and paper) and internal security databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials.
• Drafts correspondence and communications related to all aspects of security program administration, including work plan and budgets, revisions, and other related issues, as well as prepares unit contributions for a variety of periodic reports.
• Provides guidance and training to new staff.
• Serves as Umoja focal point and timekeeper for OHCHR Safety and Security Section staff.
• Performs other duties as assigned.

Work Experience

• A minimum of seven (7) years of experience in program administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience with UN Security Management system is desirable. Experience in computer applications and security databases is desirable. Expertise in ERP/Umoja applications is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/233258?language=en