Programme Management Associate

The purpose of this assignment is to support the Infra Team in the delivery of projects’ work packages, ensuring a timely implementation of the activities as per the quality standards.  The Programme Managment Associate will be reponsible for the listed tasks.

• To assist in timely delivery of the work packages;
• To assist in conducting site assessments at the project locations, whenever needed;
• To assist in the preparation of technical specifications, Bill of Quantities and Engineering Estimates for the proposed works;
• To assist in carrying out quality control checks for the construction work;
• To support the PMs during the implementation of the project, if needed
• To assist in ensuring the project technical documents are prepared to meet the quality standard requirements;
• To assist in following up on project progress versus planned schedule and raise any deviation with PMs and site supervisors;
• To follow up on  the work activities on sites, in coordination with the PMs and site supervisors;
• To prepare project related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer’s instructions and variation orders, in addition to the client hand-over documents and contracts close-out reports, whenever required;
• To prepare, review and compile the tender documents related to the Infrastructure projects and to support the Procurement Unit with  floating the prepared tenders;
• To prepare/review contractor’s Interim and final payments certificates and to follow up on the payments processing with other Business Units;
• To prepare and provide regular updates on the work progress to the Head of Infra and to the ETMCO Director;
• To Support the Infra Team with the implementation of Quantity Assurance/Quality Control standards for the related Infra projects;
• Assist the Project Manager and the infra team in ensuring that works are consistent with the project  and to inform promptly on any eventual deviation;
• To support the Infra projects, ensuring that works are completed on time, within budget and according to UNOPS quality standards;
• To contribute to the dissemination/sharing of best practices and lessons learned for knowledge development and capacity building;
• To support in the measurement of works and checking/verification of quantities for completed works by the contractors;
• To ensure all completed works are in compliance with design and quality requirements;
• To identify site/work package risks and to prepare the relevant risk assessments and respective risk mitigation measures;
• To carry out periodic inspections during the Defects Notification Period and to support with the preparation of the final completion certificates.;
• To carry out any other duty deemed necessary by the supervisor.

Impacts of results

• Improved efficiency in supporting the Infra Team and in the delivery of the projects’ work packages
• High-quality delivery of technical documents and reporting
• Improved staff capacity

Education:

• A minimum of High School completion is required.

• A First University Degree is an asset, preferably in Engineering or Architecture, Civil Engineering or Construction Management.

Experience:

• A High School Diploma with six (6) years of relevant experience OR a Bachelor’s Degree with two (2) year of relevant experience in engineering/construction or related function is required.

• Knowledge of architecture and engineering design software like AutoCAD is an added advantage.

• Strong computer skills and advanced working knowledge of Google suite applications  are considered an asset.

Language Requirements:

• Fluency in spoken, reading, and written English is required.

• Knowledge of other UN languages will be considered an asset.