Programme Management Associate

Under the direct supervision of Program Manager in accordance with UNOPS policies, procedures and practices, the incumbent will be responsible for performing the following duties;

Programme Operations Support

• Supports the day-to-day operations of the programme team and effective management and implementation.

• Ensure the activities are in line with the UNOPS and Global Fund protocols and standards 

• Provide administrative support in all aspects of project implementation such as preparing operational advance for program activities, organizing meetings/workshops as necessary, preparing cash forecast, initiating Purchase Order (PO) in the UNOPS ERP system (oneUNOPS), preparing disbursement request for partner organizations in the oneUNOPS

• Contributes to the liaison and coordination with relevant stakeholders for protocol and logistics matters related to the programme events, duties, entitlements or any other ad hoc request. 

Support to Programme Implementation Monitoring and Reporting 

• Provide support to the programme team in development of detailed work plans in accordance with the approved budget.

• Assist the Program Manager and Programme Management Senior Officer in reviewing and drafting the project reports and progress updates and disbursement requests (PUDR) by combining the submitted reports from sub-recipients, analyzing the variance explanation against the planned activities/budget;

• Assists in day-to-day project activities by coordinating in work plan changes, budget changes, collecting and assembling data and reporting activities achievements of the project;

• Contribute to routine monitoring of project progress, activity results, and implementation costs against planning to ensure that actions supported by the PR are implemented effectively and efficiently as well as adjusted to reflect changes in the national programme, work plans and budgets.

• Act as  the focal person to archive all the necessary records, hard and soft, related to the projects or any of the other three diseases that can easily be retrieved on request. 

• Assist the Program Manager and Programme Management Senior Officer in monitoring the expenditures of sub-recipients, by reviewing the planned activities against the activity done reports/expenditure reports and verify the accuracy and completeness cash request documents submitted by SRs. 

•  Inform supervisor of budget status, process for action, inform client and actively follow up to completion.

• Interact with colleagues, clients, partners and in the PR to exchange vital information on operational issues related to National Programme and Sub Recipients (SRs) and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action.

• Organize and facilitate the regular coordination meetings/review meetings between SRs and PR UNOPS.

• Develop the annual work plan with detailed budget assumption, support in National programme’s quarterly work plan development and timely implementation.