ABOUT THE COMPANY:

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

JOB SUMMARY

The Government of Ukraine, through Ukraine’s Permanent Mission to UNEP in Nairobi, officially requested UNEP to support its efforts to monitor, assess, mitigate, and remediate the environmental damage resulting from the conflict.

The provision of such support is core to the services offered by UNEP under its mandate, the agreed Medium-Term Strategy and Programme of Work, and applicable UNEA resolutions, namely 2/15 (Protection of the environment in areas affected by armed conflict) and 3/1 (Pollution mitigation and control in areas affected by armed conflict or terrorism).

In response, UNEP initiated a preliminary mapping and compilation of the environmental damage arising from the conflict.

In October 2022, UNEP and GRID-Arendal published  a desk study entitled “The Environmental Impact of the Conflict in Ukraine: A Preliminary Review”.

The report aims to inform a comprehensive environmental assessment of Ukraine conflict – anticipated impacts and priority areas. Additionally, UNEP supports the Ukrainian authorities with technical assistance, guidance, and identification of the relevant expertise. This includes remote environmental monitoring and tracking of critical infrastructure – hazardous facilities (such as those holding toxic chemicals, oil fuels).

To date, UNEP and its partners have recorded 1,000+ incidents in 600+ hazardous facilities and critical infrastructure. The monitoring and tracking have also recorded 30,000 incidents in urban settlements.

Furthermore, a new methodology to track impact on ecosystems, particularly on forests and protected areas, is currently under development. This data is critical for informing the environment impacts of the conflict but also to guide the prioritization of response and recovery actions.

UNEP is an active member of the UNCT, is an observer to the peace formula working group n.

8 on the peace formula and has been actively involved in the Post Disaster Needs Assessment following Kakhovka dam breach as well as the Rapid Damage and Needs Assessment (RDNA).

UNEP will work with National and local authorities, civil society, Academia and other relevant stakeholders to ensure a science-based, sustainable, climate resilient and green recovery in Ukraine in alignment with the country’s National Recovery Plan.

Within an initial phase UNEP will focus on laying the required foundation to support a green and resilience recovery through an enhanced national and international understanding of the impact of the war on the environment and demonstrating environment related remediation measures which will be critical for recovery and reconstruction.

A second phase will (to be articulated further depending on the evolution of the war) focus on upscaling appropriate environment-integrated recovery and reconstruction measures for upscaling and replication.

The Programme Unit works to support achievement of UNEP strategic objectives to create a world where people and planet thrive together, and to help the Country Office act with both ambition and scale to address urgent problems facing the country as well as global climate deteriorating conditions.

Programme staff assist the Country Office in formulating and implementing programme strategies that go beyond solving immediate development challenges to create future smart and integrated systemic changes in resilience and capacity building within the country.

Position Purpose

This post is in the Disasters and Conflicts Branch within the Ecosystems at the Kyiv duty station.

The incumbent will report to the Senior Programme Officer and ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNEP rules and regulations.

The Programme Management Associate may supervise support staff in the Programme Unit.

The Programme Management Associate works in close collaboration with the Operations, Programme and projects’ staff in the CO and UNEP HQ, and UN Agencies to exchange information and resolve complex finance-related issues.

Organization adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals.

Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives
• Provide information/evidence to guide future programming and identify implementation arrangements.

Provide effective support to management of the Country Office programme. 

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, planning and decision making,  reports, vouchers, visa applications, requests for the Manager and other personnel using ERP.
• Provide day-to-day guidance to implementing partners on implementation of projects, and track use of financial resources.

Contribute to managing digital technology solutions in programme implementation towards scalability and sustainability in line with organization’s digital standards.

• Contribute to the effective management of data in programme implementation, across the data lifecycle. Follow up on programme and project performance indicators/ success criteria, targets and milestones, preparation of reports, and implementation of corporate results-based management mechanisms and tools.
• Identify programme related bottlenecks and propose solutions.
• Make preparations for external and internal programme/project audits, and support implementation of audit recommendations.
• Provide administrative support to the Programme unit by maintaining internal expenditure system and performing quality assurance review of technical reports and payments that includes following up with other units and taking timely corrective actions.

Support implementation of the CO partnership and resource mobilization strategies.  

• Analyze information on donors and prepare donor profiles.
• Track and report on mobilized resources.
• Review contributions agreements.

Facilitate knowledge building and knowledge sharing in the Country Office. 

In assigned programme areas:

• Organize and deliver programme related training for relevant programme and operations personnel.
• Compile lessons learned and best practices.
• Provide contributions to knowledge networks, communities of practice and digital knowledge platforms.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Supervisory/Managerial Responsibilities: May supervise support staff in Programme unit

• Achieve Results:  LEVEL 2:  Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively:  LEVEL 2:  Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously:  LEVEL 2:  Go outside comfort zone, learn from others and support their learning
• Adapt with Agility:  LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination:  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner:  LEVEL 2:  Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion:  LEVEL 2:  Facilitate conversations to bridge differences, considers in decision making

People Management (Insert below standard sentence if the position has direct reports.)

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

• Business Management – Project Management
  • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Business Management – Customer Satisfaction/Client Management
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
  • Provide inputs to the development of customer service strategy.
  • Look for ways to add value beyond clients’ immediate requests.
  • Ability to anticipate client’s upcoming needs and concerns.
• Business Development – Knowledge Generation
  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Business Management – Risk Management
  • Ability to identify and organize action around mitigating and proactively managing risks
• Business Management – Results-based Management
  • Ability to manage programmes and projects with a focus on improved performance and demonstrable results.
• Finance – Budget Management 
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
• Procurement – Contract Management
  • Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

REQUIRED EDUCATION: Bachelor Degree

EXPERIENCE REQUIREMENTS: 60