Programme Management Specialist

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Job Description

Under the supervision of the Representative, the Programme Management Specialist is responsible for overseeing the management, development, implementation, monitoring and reporting of programmes for the Ukraine CO as well for managing the human and financial resources of the team. This includes providing technical support to the implementation of the Country Office programmes, overseeing the monitoring of progress against mutually agreed results frameworks and performance indicators, monitoring Country Office programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results, reviewing and developing partnerships and resource mobilization strategies; and leading knowledge management efforts.

Duties and Responsibilities:

Oversee the programmatic development for Country Offices, based on the Strategic Note:

Advise and guide the development of Country Office programmes, including design and formulation programme/ project initiatives;
Review and provide feedback to ongoing projects/ programmes on related strategies and documents, workplans, case studies, and related knowledge products and publications;
Provide strategic and specialized technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
Review and evaluate proposals and oversee the preparation of donor proposals and reports;
Finalize policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

Provide technical support to the implementation of the Country Office programmes:

Assess Country Office annual work plans and provide recommendations to assure compliance with programme goals and results based indicators;
Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
Oversee programme quality control and identification of potential challenges;
Ensure all country offices have aligned programme plans with operations plan.
Serve as a senior member of the management team.

Oversee monitoring and reporting for Country Office:

Review and recommend programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
Oversee the monitoring of progress against mutually agreed results frameworks and performance indicators;
Gather information and prepare reports on progress of programme implementation forCOand donors;
Provide technical support in the preparation of audits and follow up on the implementation of audit recommendations;

Review budget management for Country Office programmes and manage people:

Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
Monitor Country Office programme financial situation to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
Ensure effective information flow, communication and coordination between offices, programmes and projects.

Build partnerships and support in developing resource mobilization strategies:

Review and develop partnerships and resource mobilization strategies;
Finalize relevant documentation on donors and develop potential opportunities for resource mobilization;
Analyze and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.
Establish and maintain relations with government, partners, stakeholders and donors to achieve active collaboration, cooperation and alliances on programme development and implementation and resource mobilization. Participate in government-established and multi-stakeholder mechanisms to advance gender equality in the country.

Lead knowledge building and sharing efforts:

Lead the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

Required Skills and Experience:
Education and certification:

Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender or other relevant fields is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A project/programme management certification would be an added advantage

Experience:

At least 7 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
Experience in working in a gender related area is an asset;
Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
Proven experience in leading teams effectively.

Language Requirements:

Fluency in English and Ukrainian is required.
Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=115460

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