Programme Management Support Unit Database Intern

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Programme Management Support Unit (PMSU) at UNDP Zimbabwe plays a critical oversight role, ensuring that the various programmes and projects implemented by the organization are effectively monitored and evaluated. The PMSU Unit operates independently and is not under any specific portfolio, allowing it to objectively assess the performance, outcomes, and impacts of initiatives across all sectors.

As part of its mandate, the PMSU Unit ensures that data-driven insights are provided to inform decision-making, program adjustments, and strategic planning. To support this function, the PMSU Unit is seeking interns to assist with basic M&E activities, statistical analysis, data management, GIS analytics, and supporting management and tracking project results in real-time.

Duties and Responsibilities

The PMSU Database Intern will provide support in:

M&E Support:

• Assist in designing and implementing M&E frameworks for ongoing projects.
• Support data collection processes, including field data entry, data validation, and cleaning.
• Help track key performance indicators (KPIs) and outcomes as per the programme and project M&E plans.
• Assist in preparing M&E reports and presentations incorporating data analysis, evaluation results, lessons learned, and recommendations for future improvements.

Data Analysis and Reporting:

• Perform quantitative and qualitative analysis of project data to evaluate the progress and performance of the CO programmes and projects.
• Use statistical tools (e.g., SPSS, STATA, or R) to process large datasets and generate insights and trends for decision making purposes.
• Assist in preparing diverse M&E reports based on analyzed data for internal and external stakeholders.

GIS Analytics:

• Conduct GIS mapping, for project locations and intervention, to visualize geographical programme and project coverage.
• Maintain an up-to-date spatial data set that assist in producing maps for programme and project impact assessment.

Database Management:

• Capture data and update existing data in the UNDP CO M&E Database, ensuring real-time, accurate data visualization.
• Identify any gaps or inconsistencies in the data and suggest solutions for better management.

AI-Based Data Transcription:

• Transcribe data from hard copy records using AI tools into soft copies to streamline record-keeping and data entry processes.

Reporting and Communication:

• Contribute to preparing M&E reports, success stories, and data-driven insights to inform project progress and decision-making.
• Assist in documenting lessons learned, best practices, and challenges for future program development.

Competencies

• Good analytical skills in gathering and consolidating data and research for practical implementation.
• Outgoing and initiative-taking person with a goal-oriented mind-set.
• Communicates effectively when working in teams and independently.
• Good in organizing and structuring various tasks and responsibilities.
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.
• Response positively to feedback and differing points of view.
• Consistently approaches work with energy and a positive, constructive attitude.

Required Skills and Experience

Education:

• Candidates must meet one of the following educational requirements:
• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
• Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
• Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Field of study: Agriculture Economics, Natural Resource Management, Environmental Sciences, Social Science, International Relations, International Development, Economics, or equivalent.

Experience:

• Proficiency in using statistical software such as SPSS, STATA, or R.
• Familiarity with M&E tools and techniques, including designing logical frameworks and KPIs.
• Experience or coursework in GIS and mapping tools (ArcGIS or QGIS).
• Competence in Power BI or similar data visualization tools.
• Familiarity with AI tools for data transcription is a plus.

Language skills:

Fluency in English is required.

Internship Conditions

Applicants should become familiar with the internship conditions prior to signing an internship agreement. For information visit www.undp.org/internships/

Financial aspects, expenses and medical benefits

• UNDP will not pay for the internship but may provide a monthly stipend in accordance with the provisions of the UNDP Internship policy;
• UNDP accepts no responsibility for the medical insurance for the intern or for any costs arising from accidents and/or illness during the internship period. Interns, whether engaged in-person or remotely, are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide self-certification of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
• UNDP is not responsible for any claims by an intern or third party in the case of loss or damage to property or death or personal injury as a result of actions or omissions on the part of the intern during the internship period.

Working conditions:

• When completing an in-person internship in a UNDP Office, interns must be provided with the workspace and equipment necessary to accomplish the activities related to the internship.
• When completing a remote internship, interns will be responsible for providing their own equipment, internet and communication access and work space.

Subsequent Employment

There is no expectation of employment with UNDP following an internship. Interns cannot apply for, or be appointed to, any position during the period of their internship.

Important note:

• Interns are considered as gratis personnel. They are not staff members.
• Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts.
• Interns may not represent UNDP in any official capacity.

Application

Please provide the following documents to be considered:

• CV
• Motivational letter

Ten shortlisted candidates will be invited to an interview.

In case an applicant is successfully selected, s/he will be requested to provide electronic versions of:

• Letter from his/her university confirming current enrolment and graduation date.
• Letter of recommendation from a professor.
• Copy of his/her most recent school transcript.
• Copy of passport.
• Completed UNDP internship application form.
• Signed UNDP Internship Agreement.
• Medical Certificate of Good Health.
• Proof of medical insurance.

Kindly note the above documentation is required within one week after selection.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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Important Application Information:
Please submit your application only via the official website of the hiring organization or by using the “Apply” button on CinfoPoste, which will redirect you to the organization’s application site. Applications submitted through other job portals will not be forwarded to the respective organization and will not be considered. To ensure your application reaches the right destination, always follow the official application process as indicated in the job posting.

How cinfo Can Support You in the Application Process for This Position

• Application and Interview Preparation: Whether you’re preparing your application documents or getting ready for an interview, you can book a Job Application Support session to receive tailored guidance.
• For Swiss nationals invited to the first round of the selection process (e.g., written test, interview, assessment center): Notify us at recruitment@cinfo.ch, and we will inform our HR partners in the respective organization and the Swiss Government to help increase your visibility.

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