Programme Manager – Livelihoods and Food Security

Job Title: Food Security and Livelihoods (FSL) Programme Manager

Reports to: Area Coordinator

Terms: 2 years, Fixed Term, Full time, Unaccompanied

Location: Port Sudan, Sudan

Salary: Global Band 3 (€41,108-€45,676)

Requirements: Travel to West Kordofan, (access permitting)

About Concern:

Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries. Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression. Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Role Purpose:

The primary purpose of this role to manage and coordinate the implementation of the BRICK II project in West Kordofan state, Sudan to achieve the project objectives. The FSL Programme Manager will lead the project team based in El Fula, West Kordofan state and in close partnership with local NGO partners working in the state. The PM is a key position in the project and will be responsible for the overall implementation of the project as per the project documents. The position holder will coordinate with external stakeholders and liaise with Concern’s national partner NGOs for implementation of this grant.

Responsibilities:

• Uphold and promote Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and modelling a positive safeguarding ethos.
• Lead the programme planning, implementation, monitoring and evaluation processes in collaboration and coordination with the relevant departments.
• Consolidate and regularly update the project’s Detailed Implementation Plan (DIP) in collaboration with the sector advisors/coordinators and systems team.
• Provide management, direction and leadership support to the BRICK implementation team throughout the project cycle.
• Ensure effective implementation of project activities according to the required standards and technical guidelines of both Concern and EU to contribute to the attainment of project outcomes
• Develop tools for planning and tracking of progress with regular updates, and ensure regular communication with the supervisors, officers, and coordinators, as per the organogram of the project.
• Ensure the project management process is conflict sensitive, adaptive to the local situation and employs the do- no-harm principles and practices during the course of the project lifetime.
• Ensure gender equality and protection are addressed throughout programme implementation
• Lead the market analysis and value chain assessment
• Ensure the project implementation is in line with project objectives, budget, and provide necessary support when needed in accordance with donor commitment and agency guidelines and policies.
• Prepare and process project Technical Agreements (TAs) with counterparts and stakeholders with the support of concerned entities, and ensure timely approval accomplished.
• Organize and facilitate meetings, focused groups, reviews and other forums with partners, government counterparts, CBOs and other stakeholders to improve implementation, coordination and sharing of information and skills.
• Coach, train and provide technical support to staff and partners in fields of expertise
• Conduct monthly meetings with the programme team to assess the accomplishment status, utilisation status of project budget, the challenges and to suggest corrective action as required. Likewise, organize quarterly review meeting with staff, stakeholders and other partners to review the progress, challenges, lessons learned, etc. Prepare and submit regular reports both for internal use and to the donor according to donor and Concern’s reporting requirement, templates, standards and deadlines
• Follow-up with local partners to ensure the activities are implemented as per the DIP, technical guidelines & financial requirements and both financial and narrative reports are submitted in time

Monitoring, accountability and learning:

• Provide support to the MEAL team to develop the MEAL tools, aligned to the project objectives, and deliverables, and ensure agreed MEAL systems of the project are fully implemented.
• Tracking progress of the programme results using the ITT tool, according to the MEAL framework and provide explanations for the under/over accomplishments, success factors and the challenges.
• Provide technical and managerial support for the baseline/endline survey design, and execution
• Provide technical and managerial support for the year-end evaluation/review processes
• Ensure the field monitoring plan addresses technical components of the project adequately as required, and conduct field visits with staff, stakeholders and provide technical support, identify and resolve problems at field level
• Work with the MEAL team to ensure the Complaints Response Mechanism (CRM) is in place, ensure it remains functional, give feedback to the MEAL team for any further action in areas of concern.
• Promote collaboration and cross learning with local authorities, NGOs/relevant stakeholders and selector related clusters.
• Capture best practices, lessons learned, challenges & recommendation and share as needed. Similarly, support project team to document and share the same.
• Coordinate with the MEAL manager in country on the agreed MEAL plan and action, and technical deliverables.
• Contribute to proposal writing for new projects as may be requested by the Programme Quality Director
• Contribute to learning exercise and provide inputs for developing Learning Documents, and ensure they are adapted/applied for the project overall success.

Capacity Building:

• Conduct capacity building assessments for project staff, and NNGO partner, develop the capacity building plan.
• Facilitate trainings, workshops, learning sessions and other events as planned.
• Support national NNGO partner in compliance with the Concern’s and donor requirements, monitoring field operation of the partner, and provide support in improving performance under the action.
• Provide technical guidance to staff and ensure they are well conversant and technically knowledgeable in the key project interventions, project models and approaches, plans and logical linkages of project objectives.

Budget Management and Control:

• Orient project staff about grant budget, and develop a budget management plan
• Monitor implementation of grant budgets and organize systematic monthly meetings to review budget versus actual (management account), and take immediate action if required to adjust budget in coordination with compliance and finance teams

HR Management

• In collaboration with the HR team, ensure the staffing structure and reporting lines are clearly outlined and communicated to the project staff and ensure roles are adequately filled with personnel of the right quality and experience
• Lead the induction process and Performance Development and Review process for programme staff to ensure adequate information and plan in place for staff to deliver their role.
• Ensures security protocols are integrated to movement plans and followed by staff accordingly.

Logistics and Procurement Management:

• Prepare an annual procurement plan for inputs and services required for project implementation
• Conduct a monthly update on the procurement process and ensure corrected actions are provided in coordination with the logistics team in the field and Port Sudan
• Participate and control procurement processes as per LOA of CWW and procurement policy in cooperation with the Logistics Team

Representation and Coordination:

• Represent Concern with external actors at the state and locality levels, including with UN agencies, government officials, I/NGOs, and private actors
• Actively participate in NGO, INGO, and UN Cluster meetings in the designated area, as and when required. Ensure participation of sector technical staff in the sub-clusters and relevant platforms to promote synergies and avoid duplication.

Others:

• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
• Undertake other related duties as may reasonably be assigned by the Area Coordinator/Programme Director

To be added for managers:

• All managers are responsible for upholding and promoting Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and role modelling a positive safeguarding ethos.
• All managers are required to actively participate in any emergency response as and when required.

Role Holder Requirements:

• Advanced Degree or master’s degree in international development, Economics, Agricultural Economics; Agricultural Sciences or related fields;
• Demonstrated experience in managing Food Security, Cash-based programming, Rural Livelihoods and Economic Development, Market Linkages or related programming
• At least three years of proven experience managing cash and voucher programmes, preferably in fragile contexts
• At least five years’ managerial experiences working with INGOS, including experience in emergency and fragile contexts
• Experience in managing grants and projects throughout the project cycle, including project design, proposal development, budget preparation, expenditure tracking, monitoring, and evaluations and reporting.
• Financial management experience, including budgeting, financial management (tracking, reporting and accounting), and procurement
• Strong skills managing a diverse team, including hiring, supervising, and training staff, and fostering a cohesive host-country local personnel
• Demonstrated experience in working with and strengthening the capacity of partners.

Competencies:

• Managing Yourself
• Planning and decision-making
• Individual leadership
• Creativity and innovation
• Communication and working with others
• Delivering results