Oxfam is a global movement of people working together to end the injustice of poverty.
Note:
Oxfam doesn’t charge any fees for recruitment and doesn’t have any relationship with recruitment agencies in or out Yemen.
:ملحوظة
منظمة أوكسفام لا تفرض أي رسوم على التوظيف وليس لها اي علاقة مع وكالات التوظيف داخل او خارج اليمن
The Role:
To represent, manage and ensure effective implementation of Oxfam programme, contributing to the overall country strategy. Programme activities are via direct implementation, working with local partners and through advocacy.
The Programme Manager oversees Oxfam’s management of programme, financial and administration functions, the coordination of work between teams & partners, and coherence among programming in the geographical area. Major responsibilities include programme management, partnership development and management, programme development, reporting, strategy development, performance management, capacity development, communication and information sharing both internally and externally; representation and liaising with local authorities, partners, and donors; the development of new and innovative program initiatives, promotion of local humanitarian leadership and emergency preparedness and planning. The Programme Manager also supports the cultivation of potential donors, partners, capacity building of selected local partners and business opportunities (fundraising). The Programme Manager represents Oxfam at field level coordination forums and with local stakeholders including government (and de-facto) authorities, UN agencies, INGOs, and civil society representatives.
Key Responsibilities:
- Coordination of and delivery of agreed plans or strategies.
- Maintaining and frequently updating analysis of humanitarian and development situation in area of operation and use this analysis to inform interventions.
- Implementing and managing the emergency programme within the area of jurisdiction.
- Developing and monitoring Programme strategies and objectives.
- Ensuring a high quality, multi-sectoral approach, aiming at reaching Sphere standards, with a strong focus on quality and accountability
- Representing Oxfam to government officials, UN agencies and other NGO staff at field level as appropriate and at national level by delegation from Country Director and from the Humanitarian Country Team.
- Actively engages in proposal writing and budget development for programme growth within the area assigned.
- Ensuring narrative reporting and financial accounting as appropriate.
- Ensuring budgets are drawn up for all activities, and that costs are kept within budgets, providing a monthly financial summary to the country co-ordination forum including trends and analysis where appropriate.
- Providing regular, consistently high-quality reports on programme and projects by ensuring that proper monitoring is included in all work.
- Ensuring that the programme is implemented in a consultative, participative and gender sensitive way.
- Identifying and conduct impact assessment initiatives and ensure effective communications about programme impact with stakeholders within and outside Oxfam.
- Management of teams including recruitment, performance management and capacity building.
- Working closely with partners and developing and implementing capacity development initiatives for partners.
- Managing and monitoring financial, administrative and logistics systems and procedures.
People Management and Team Leadership:
- Manage field office in Ibb following Oxfam protocols. Provide overall strategic and operational leadership in quality implementation of programme in Ibb in accordance with Oxfam policies and procedures.
- Maintain and frequently update analysis of humanitarian and development situation in area of operation and use this analysis to inform interventions, and keep senior management advised of opportunities and constraints.
- Ensure partnership management as per Oxfam’s partnership policy and protocols. Provide leadership, direction, coaching, support, and guidance to the staff.
- Develop a plan to transition from direct implementation to working through local partner. Responsibilities include but are not limited to in close coordination with programme coordinator North and partnership manager, develop field level operating modality, lead the change management and regular provide update on the progress of field operating model.
- Ensure the systems of support and supervision are in place to create and maintain a healthy working environment that fosters employee engagement and inspired team performance.
- Human resource management as per Oxfam GB policies, procedures and guidelines and in consultation with the Human Resource team at the country office to ensure that sufficient technical, legal and advisory support is provided timely and as required. Manage a multi-disciplinary programme, technical and support team, ensuring that objectives settings, performance reviews and timesheets are done correctly and timely (In liaison with the Admin and HR Officer at the Ibb Field Office.
- (Closely observe staff performance/team spirit, provide appropriate feedback on a timely basis, and take or recommend appropriate actions as necessary.
- In coordination with the Human Resource department, support human resources to ensure working through partner modality considers duty of care for staff affected,
- Ensure that emergency preparedness plans are in place and reviewed regularly.
Program Quality:
- Develop Area/response strategy with a clear plan of scale-up.
- Ensure program implementation plans are in accordance with OXFAM Yemen’s strategic priorities and being implemented according to programming principles.
- Ensure coherence of program initiatives in the assigned geography.
- Provide oversight and sign off on program plans and projects that are implemented in the assigned geography.
- Ensure fundraising through evidence based and strong proposals from an array of donors.
- Ensuring quality narrative reporting (monthly, quarterly, midterm and annul/final) for donors and financial accounting as appropriate.
- Ensuring that the programme is implemented in a consultative, participative and gender sensitive way.
- When appropriate, coordinate and manage new proposals writing for the scale-up of the response.
- Ensure a high quality, multi-sectoral approach, aiming at reaching Sphere standards, with a strong focus on quality and accountability.
Representation, Liaising and Communications:
- Establish and maintain strong relationships with government officials, community representatives, counterpart organizations, the NGO community in general and Oxfam partners in the defined geographical area and other areas as appropriate.
- Representing Oxfam to government officials, UN agencies and other NGO staff at field level as appropriate
- Ensure Oxfam is represented in the various forums held in their area and other locations as appropriate.
- Represent Oxfam to donors and others in coordination with senior staff.
- Ensure field activities and initiatives are communicated to a broad audience by working with the media and information department to develop and disseminate appropriate information internally and externally.
- Provide leadership to ensure that communication flows vertically and horizontally.
- Represent Oxfam at field level coordination forums and with local stakeholders including government and civil society leaders.
Accountability:
- Ensure Oxfam’s accountability framework is fully understood and implemented by staff and partners, with procedures in place to ensure accountability to communities, partners, staff and donors.
- Oversee relationships with partners, ensuring mutually beneficial and equitable relationships and mechanisms.
- Ensure that Oxfam’s resources are managed with the highest level of quality stewardship, including implementing and monitoring finance and administration systems and procedures as they apply to the field office and developing a system of checks and balances to ensure timely, appropriate finance and administration procedures.
- Safeguard Oxfam’s assets in the field office by ensuring finance and administration policies and procedures are fully implemented, documented, and filed; propose amendments and changes when necessary, and make sure that the office operates efficiently and effectively.
- Ensure Oxfam’s safety and security procedures are implemented in the field office working in close cooperation with the Safety and Security team.
- Review and provide advice to staff on sub-granting management in relation to administrative and finance issues.
Management of Safety and Security and conflict sensitivity at the field level:
- In coordination with the Safety and security department, ensures that security management and
- preparedness plans are in place and regularly updated and being followed at the field level.
- In collaboration with the Field Office S&S Officer and the CO S&S team, ensure that Oxfam’s safety and security Standard Operating Procedures (SOPs) are implemented in the Field level.
- Ensure all program staff are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.
- Responsible for promoting Oxfam’s acceptance and security and safety awareness for all staff in the area.
- Ensures that OXFAM is operating in a conflict-sensitive manner.
What we are looking for:
An ideal candidate for the role will have:
Essential
- Masters in humanitarian/ development studies, or business administration, management, or the social sciences.
- 5 years’ experience in emergency and development work, and an understanding of relevant issues with 3 years experience in program management.
- Proven people management skills.
- A proven record of effective and complex management in a humanitarian response, including managing budgets, staff security and relationship. This includes excellent people management skills, with a good understanding of team development and proven financial management skills, security management and representation skills.
- Strong experience in field level programme and operation management in fragile context is added advantage.
- Strong track record in managing programme implemented through local partners.
- Proven ability to work creatively, innovatively, and effectively with limited direct supervision.
- Proven experience as a team worker and demonstrably cooperative with members of other teams.
- To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol).
- Commitment to humanitarian principles and action.
Thinking and understanding:
- Good understanding of community emergency issues, with experience of or ability to work directly with local NGOs/partners or communities in the following sectors: livelihoods; water and sanitation; health / disability / gender and of how this may link to Oxfam’s objectives within the programme and in the region, as well as in the use of impact assessment to inform programme development choices.
- Proven analytical skills and ability to think strategically for programme design and to implement the approach.
- Knowledge and experience of promoting gender equity, and an active commitment to promoting the interests of marginalised people in all aspects of Oxfam GB’s work.
- Sympathy with the aims and objectives of Oxfam.
Working effectively with others:
- High-level interpersonal and communications skills.
- Fluency in spoken and written English.
- Ability to influence and liaise effectively with key stakeholders.
Leading others:
- Proven evidence of leadership skills including challenging, motivating, and developing a team through periods of change.
- Ability to work with others to develop vision into strategy and communicating and influencing this to a wider audience.
- Ability to create the environment to enable others to achieve their objectives and to be able to develop their skills and abilities.
- Self-Awareness
- Mutual accountability
- Relationship building
At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.
This role is advertised for Yemeni nationals only
Desirable
- Knowledge of Yemen context in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region – desirable. Arabic language skills will be a plus.
Others:
-
- Ability to travel to remote areas in the project and across the Programme.
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
We offer:
We offer a competitive salary and a range of additional benefits to staff, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.
From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more.
You can read more about all Oxfam has to offer here.
How to apply:
As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.