Programme Manager – National Staff Position

Background

Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Non-Governmental Organization implement-ing interventions in Emergency Response and Preparedness, Health and Livelihoods in Latin America, South East Asia, Africa and Europe, with its headquarters in Berlin, Germany. In Kenya, the organisation has been active since 2005 supporting local partners in various fields such
as health care, disaster risk reduction, nutrition, food security and livelihoods. In May 2011, Johanniter opened an office in Nairobi in order to enhance its Kenya programme and strengthen the cooperation with its local partners.
Currently, together with our Kenyan partner organizations, Johanniter is implementing several projects throughout the country, including disaster relief and disaster preparedness activities and a livelihoods project in Turkana. Additionally, Kenya is part of a regional project together with South Sudan and Uganda. The project, funded by the German Foreign Office, focuses on South Sudanese refugees and is implemented together with local partner organizations in the sectors of Health, WASH and livelihoods.

Job Description

The Programme Manager is a senior national staff position within Johanniter International Assistance in Kenya. The overall objective of the position is to coordinate, oversee, implement and guide all Johanniter programmes in Kenya and to ensure their quality in line with internal Johanniter, donor and stakeholder standards.

Job Responsibilities and Accountabilities

Overall job purpose
Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical representation and oversight, implementation, guidance and quality of the running and future project/s.

Tasks

Strategy and Vision

• Actively supports the values of Johanniter and shapes work accordingly.
• Contributes to the development and implementation of the global strategy of Johanniter International Assistance.

Project Management

• Coordinates with implementing partners in the planning, monitoring and supervision of the Johanniter projects in Kenya.
• Responsible for meeting project objectives and monitoring of budget expenditure.
• Provides guidance to Johanniter implementing partners in the different sectors of intervention (e.g. nutrition, health, WASH, FSL).
• Ensures donor compliance and adherence to internal Johanniter policies and guidelines, Government and other relevant guidelines.
• Oversees the timely reporting by implementing partners for all projects in line with Johanniter and nutrition/health/WASH cluster guidelines and according to internal and donor requirements.
• Ensures all relevant stakeholders are provided with updates on the ongoing programme upon request, following the established reporting structures.
• Together with the Logistics Manager, ensures that implementing partners adhere to their procurement plans and follow the procurement guidelines.

Staff and Partner Development

• Recruits and supervises Johanniter programme staff in collaboration with the Head of Mission / HR Officer.
• Ensures capacity building of local partner organizations and Johanniter programmes staff.
• Undertakes partner mapping and partner assessments as required.
• Works with implementing partners and Country Governments to develop MoUs with the Counties where Johanniter is operating.
• Participates in annual reviews of partnerships.

Programme Development

• Recognizes further needs in the area of health, nutrition & food security / WASH, and undertakes assessments as necessary.
• Supports in reviewing partner project ideas and proposals, working closely with partners to finalize them, and writing project proposals when required.
• Develops ideas and concepts to further develop the programmatic objectives of Johanniter, alongside the Johanniter Regional and Global Strategy.

Strategic Planning, Leadership and Representation

• Represents Johanniter International when liaising with local authorities and partners, in coordinating with other NGOs, International Organizations, donors, etc.
• Contributes to the development of the Johanniter Country strategic plan, based on the global Johanniter strategy, in cooperation with the Head of Mission
• Contributes to a positive and inclusive work environment dedicated to the core values, Leadership Principles and mission of Johanniter.
• Ensures communication is efficient and effective within the programmes team and within the CO team.
• Builds the capacity of project staff through regular meetings, coaching/mentoring and supporting with the developing of capacity building plans.
• Attends cluster meetings or ensures that designated staff attend.
• Supports media and press work in conjunction with Johanniter Head of Mission.

Safeguarding

• Working with programmes team to come up with a safeguarding action plan.
• Conducting safeguarding assessments for partners and support development of safeguarding action plans for partners.
• Ensure safeguarding is well embedded in project design, implementation, monitoring and evaluation.
• Lead safeguarding risk assessments for different programmes or projects.
• Ensure mitigation plans and responsibilities on safeguarding risks are in place.
• Lead service mapping of different safeguarding and protection service providers for referral purposes.
• Ensure all project proposals include the section on safeguarding and safeguarding activities
• Ensure resource allocation to safeguarding.
• Sensitize stakeholders on JUH commitment to safeguarding including policies, processes and procedures.
• Promoting a culture of safeguarding within the organization and ensuring people we work with are not exposed to harm or abuse.
• Report any safeguarding concerns using the channels that have been put in place.

Other

• Assists the Head of Mission in security monitoring and implementation of security measures.
• Represents Johanniter in relevant forums and networks.
• Regularly coordinates all above mentioned aspects with the Head of Mission
• Supports the country office team in translating guidelines and templates if necessary.
• Supports in other tasks if requested to do so.

Person Specification

Professional Qualification and Experience:

• Bachelor’s degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Preparedness, Public Health, Programme Management.
• Master’s Degree in a relevant field will be an added advantage.
• At least 6 years’ experience in programme management with both local and international NGOs, in humanitarian contexts and in international development.
• Experience in coordinating public health / nutrition/ livelihoods and food security/ Emergency Response and Preparedness projects.
• Experience with large institutional donors e.g. EU, UN, German Federal Foreign Office and the German Ministry of Cooperation, USAID etc and donor compliance.
• Experience in designing and implementing innovative, climate smart interventions is an added advantage.
• Experience in designing, coordinating and conducting baseline assessments and SMART surveys.
• Experience in budget development and budget monitoring.
• Experience in Monitoring and Evaluation, writing proposals and reports.
• Experience in teamwork, staff management.
• Experience in capacity strengthening of staff and partners.
• Experience in working with international and national partners, and other authorities.
• Experience working in the Arid and Semi-Arid Lands is essential.

Personal Skills:

• Strong management, project planning and organizational skills.
• Clear vision on programme development.
• Strong analytical capacities and detail oriented.
• Excellent written and oral communication skills.
• Ability to travel to remote locations, sometimes in an unstable security environment.
• Cultural sensitivity.
• Ability to work in a team and independently.
• Strong commitment to capacity strengthening of local partners.
• Able to take initiative and be proactive.
• Commitment for a minimum of 2 years.
• High level of integrity.
• Demonstrated high level English skills, both written and spoken.

Johanniter Safeguarding Statement and / or Commitment

It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero-tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held accountable for harmful actions. It is the employee’s responsibility to promote appropriate behavior and to report infringements that could potentially harm those in our organization’s care and damage the reputation of Johanniter. Those who raise complaints or concerns will be appropriately protected and respected.