Org. Setting and Reporting
This position is located within the Office of the Director (OD), United Nations Office for Outer Space Affairs, in Vienna, Austria. The incumbent will work under the direct supervision of the Programme Management Officer supporting the Director, and under overall guidance of the Director, UNOOSA. The Office of the Director (OD) is responsible for supporting the Office’s overall direction, administration and management, leading external relations and public information activities, overseeing coordination and cooperation with entities involved in space-related activities, the maintenance of the United Nations Register of Objects Launched into Outer Space and the implementation of assigned partnerships, initiatives and activities, among which World Space Forum, Space for Women, Space Economy, Space for Youth, Space for Climate Action, Promoting Space Sustainability and Enhancing International Expertise in Registration of Space Objects. For more information on UNOOSA, please visit: www.unoosa.org .
Responsibilities
Within assigned authority the Programme Officer will perform the following specific duties: • Participate in the development, implementation and evaluation of the following partnerships, initiatives and activities: Space Economy, Space for Women, Space for Youth and Promoting Space Sustainability. • Contribute to the implementation and/or coordination of executing project deliverables, draft or review progress and final reports, studies and publications, education materials and training modules and conducting interviews with stakeholders. • Plan and organize related workshops and interactive sessions, including proposing agenda topics, identifying participants, preparation of documents and presentations, etc. Provide substantive support to other meetings and conferences. • Participate in or lead field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc. • Support administrative and management needs of the Office, the preparation of programme plans and budget document and related submissions, as well as performance reporting and compiling related reports, and reviewing narrative and financial reports to donors. Contribute to monitoring and analyzing programme/project development and implementation. Identify, analyze problems and issues to be addressed and propose corrective actions. • Contribute to the development of partnerships and business opportunities, including developing processes and workflows to facilitate coordination on those efforts; identify sources and seek funding, including through the preparation of written outputs, e.g. project proposals, and supporting negotiations for cooperation, funding and partnership agreements; conduct due diligence on potential partners; and maintain effective relationships with donors. • Provide support to the Office in maintaining quality reporting and meeting specific donor reporting needs, as required. Contribute to building organization-wide coherence and quality in donor reporting, including providing support on reporting guidelines and policies to programme officers across the Office, in collaboration with senior management. • Serve as focal point for gender and youth; provide support in drafting, designing, developing youth and women engagement initiatives and programmes; contribute to gender mainstreaming efforts throughout the Office. • Engage with Member States, intergovernmental and non-governmental organizations, United Nations system entities, as well as the private sector. • Assist in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. • Undertake outreach activities and makes presentations on assigned topics/activities. • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform other work-related duties as required.
Competencies
Professionalism: Has knowledge of the mandates of the United Nations Office for Outer Space Affairs (OOSA) and of national, regional, and international space activities of Member States. Has knowledge and understanding of UN-Member State cooperation environment on space affairs and technical cooperation. Has knowledge of business development and partnership building, including the private sector. Has ability to identify issues, analyze and participate in the resolution of issues/problems. Is able to conduct data collection using various methods. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Has conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
An advanced university degree (Master’s degree or equivalent) in international relations, political affairs, public administration or related fields is required. A first-level university degree in similar fields in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Not available.
Work Experience
A minimum of five years of progressively responsible professional experience in programme management, planning and budget, and administration is required. Experience in organizing capacity-building activities in the area of space economy and gender equality is required. Experience in fundraising and developing international partnerships with international partners and donors is required. Work experience in the office of a senior official, preparing and reviewing reports, briefing notes and statements is desirable. Experience and in using information and data to inform decisions and strategies is desirable. Work experience within the United Nations system or similar international organizations is desirable. Experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another United Nations official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
This is a project post funded for one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified in the H category and is a family duty station. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.