OBJECTIVES OF THE PROGRAMME

The office of the Assistant Director General coordinates, guides, and oversees the programmatic and administrative cohesion of the departments of the Divisions, ensuring optimum delivery of services and output in line with Governing Body resolutions, including the General Programme of Work and the Programme Budget, and within the available resources. The office also aims to achieve synergies between individual departments, programmes and their implementations, in compliance with the regulatory framework of the Organization.

DESCRIPTION OF DUTIES

• Provides Guidance and advice to the Executive Officer in managing the overall budget planning, financial management administration, and facilitating the human resource related planning and operations of the offices.
• Manages and monitors the budget and finance of the office and develops innovative approaches to financial management, developing new best practices for financial resources.
• Oversees, quality assurance and compliance of transactions and allocates financial resources and award mapping for the office, providing periodic financial reports, data, and statistics in accordance with WHO’s rules and regulations and donor requirements.
• Analyses financial and RM data and provides advice to decision-makers of the division.
• Assists the Executive Officer and the departments of the division in coordination the operational work planning processes.
• Responsible for reviewing contracts donor proposals and agreements and liaise with responsible technical officers and partners accordingly.
• Organizes the administrative functions of the offices and oversees the effective work of administrative support staff to ensure effective programmatic and administrative support.
• Conduct analysis and dissemination of information related to the work of the division (i.e. donor and other stakeholder analysis, market analysis etc.) responding to gaps and needs and document WHO’s role/position within this environment.
• Project manage and coordinate new initiatives of the division as required.
• Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: An advanced university degree (Masters level or above) in Business Administration, Management, or a related field relevant to the position.

Experience

Essential: A minimum of seven years of professional experience in conducting financial management, budget, and work planning related programme activities as well as working in the area of administration. Demonstrated experience in the area of data analysis and project management at the international level.
Desirable: Experience working in an international organization.

Skills

• Strong expertise in budget and financial planning and accounting.
• Concrete skills in project management and work planning.
• Strong skills in utilizing Enterprise Resource Planning.
• Oracle systems or similar packages.
• Strong skills in writing and drafting financial reports and donor agreements.
• String skills in data analysis and interpretation and presenting those adequately.
• Strong skills in the area of quality assurance and compliance.
• Strong skills in building partnerships.
• Strong skills in programmatic and administrative processes.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French. Intermediate knowledge of Another WHO Language.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 77,326 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 5464 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules, and E-Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment, and other types of abusive conduct (i.e., discrimination, abuse of authority, and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO International Travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• For information on WHO’s operations please visit: http://www.who.int.
• Staff members in other duty stations are encouraged to apply.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with the WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO International Travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

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