Programme Support Officer

Position Title: Programme Support Officer

Duty Station: Port Sudan, Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 04 July 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Deputy Chief of Mission, Head of Programs in IOM Sudan, and the direct supervision of the Grants Management & Capacity Building (GMCB) Coordinator, the Programme Support Officer will provide technical, administrative and logistical support for project development and reporting activities for all grants and implementing partner activities, helping to ensure proposals and reporting are high-quality and supporting the strategic objectives.

Core Functions / Responsibilities:

1. Review and prioritize project proposals submitted by implementing partners for funding from the Rapid Response Fund, and other funding mechanisms under IOM Sudan, checking alignment with donor requirements and organizational objectives.
2. Coordinate with thematic specialists within the organization to gather technical inputs and check if proposed projects are feasible and address relevant needs.
3. Liaise with implementing partners and donors to clarify project details, address specific concerns, and facilitate smooth communication throughout the project life cycle.
4. Support the GMCB Coordinator and the Grants Officer in ensuring the mission maintains a balanced portfolio that addresses the various needs and contexts by reviewing relevant documentation and flagging issues of duplication or misalignment with the mission strategy.
5. Closely collaborate with finance colleagues to assist in ensuring the financial, administrative, and technical aspects of proposed projects are coherent and appropriate, providing recommendations for improvements where necessary.
6. Contribute to the development of communication and resource mobilization products in close coordination with Program Managers and the Media and Communication Assistant, monitoring if the Programme Support Unit (PSU) is completing reporting in a timely manner.
7. Provide technical inputs to support the development and implementation of a Monitoring and Evaluation (M&E) framework for each project, especially remote monitoring given the movement restrictions in Sudan currently, in close coordination with the M&E Officer and other relevant staff.
8. Provide guidance and supervision to project staff, helping to ensure clarity of roles and responsibilities and facilitating capacity-building activities as needed.
9. Check compliance with project requirements and donor regulations, including timely reporting, and bring issues to the prompt attention of the supervisor.
10. Provide technical inputs and information to support the development of tracking tools, monitoring tools, standard operating procedures (SOPs) and Guidelines that further support program activities.
11. Participate in conferences, workshops, and other forums, contributing to the coordination and presentation of project activities.
12. Engage in relevant UN working groups and activities to encourage the integration of migration-related issues into broader development frameworks.
13. Undertake travel duties, as necessary.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting project development, institutional strengthening, capacity building related activities in a crisis context;
• Experience with project planning, scheduling and deployment of resources, and evaluation and assessment;
• Experience in collaborating with implementing partners, including Non Governmenta Organizations s, government agencies, and international organizations, to achieve common goals and deliver impactful programs;
• Experience in supporting project development, management and reporting; and,
• Experience with managing grants or working through implementing partners, including proposal development, budgeting, financial reporting, and compliance with donor requirements is advantageous.

Skills

• Excellent writing, editorial and communication skills for the drafting of texts and reports;
• Ability to transmit information and guidance to team members in a clear and strategic manner;
• Ability to assume responsibility for own tasks and delegated work, ensuring its timely delivery;
• Familiarity with major crisis response sectors (WASH, Health, SNFI, etc.) and their core activities; and,
• Familiarity with Information Management or Grant Management Systems.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.