Programme Support Officer

Position Title : Programme Support Officer
Duty Station : Tunis, Tunisia
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 06 January 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Support Unit Coordinator and and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Programme Support Officer will be responsible and accountable for providing technical, administrative and logistical support for the coordination and facilitation of project development, donor and institutional reporting, resource mobilization, liaison with UN agencies and other relevant stakeholders, and assisting with the broader Programme Support Unit functions, in line with IOM’s regional and country strategies.

Core Functions / Responsibilities:

1. Contribute to the development of results-based programmes and projects, concept notes and project proposals, in close coordination with Project Managers, relevant donors and project partners, by providing technical inputs and support that responds to emerging trends and priorities and that are in compliance with IOM and donor interests and requirements.
2. Research, and maintain up to date information on IOM strategic approaches and priorities documents for internal and external distribution and helping to leverage them for informed programme design.
3. Review resource requirements, document programmatic needs, gaps and opportunities. Contribute to the alignment to IOM global, regional and country strategies during project development and donor reporting, including supporting and encouraging the use of Strategic Results Framework (SRF) global results and indicators, in close coordination with the Monitoring and Evaluation Officer.
4. Provide technical and administrative support for the endorsement process for concept notes, project proposals and revisions with relevant IOM Country Offices (Cos), Regional Office (RO) and HQ.
5. Support, coordinate and/or draft donor reports in line with IOM policies, standards and internal procedures.
6. Research potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information. Draft donor profiles and guidance notes on donor priorities, and assist with developing approaches that expand the IOM donor base, contributing to CO resource mobilization strategic plan.
7. Compile and consolidate inputs in response to HQ, Regional Office and donor requests for reporting, responses, recommendations and approaches towards the CO’s thematic areas of operation, in line with the CO’s strategy.
8. In support of knowledge management, maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM’s relevant software application.
9. Support capacity building and training activities in the field of programme development, donor and institutional reporting and support the roll-out of the SRF for CO’s staff through workshops and seminars, in close coordination with the Monitoring and Evaluation Officer.
10. Assist in liaison with United Nations agencies, non-governmental organizations (NGOs), and other stakeholders to help strengthen programme coherence and collaboration efforts.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political or Social Sciences, Business or Public Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and grant management for specific donors of IOM’s interest;
• Experience supporting project/strategy conceptualisation, development, monitoring, reporting and evaluation; and,
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions.

Skills

• Proven writing and research skills;
• Excellent communication and analytical skills;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
• Sound and proven interpersonal and teamwork skills;
• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds;
• Sound and proven understanding of internal and international migration issues in the country and in the Region;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN cooperation frameworks and bilateral donor programming requirements.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural
  differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
  treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve
  shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
  manner. Is action oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
  innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
  responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
  complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE, IOM e-Recruitment system, by 06 January 2025 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment