Programme Support Officer (Policy, Governance, Liaison and Support (PGLS)) (P3) Abuja, Nigeria

Position Title: Programme Support Officer (Policy, Governance, Liaison and Support (PGLS))

Duty Station: Abuja, Nigeria

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 December 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Deputy Chief of Mission (DCoM) and in close coordination with Programme Managers (PMs), technical focal points and other relevant colleagues from the Regional Offices, the Programme Support Officer (Policy, Governance, Liaison and Support (PGLS)) will support the Country Office (CO) in design and development of new programmes/projects, as well as participate in donor liaison and programme reporting for IOM Nigeria. The Programme Support Officer (PGLS) will provide support in Project Cycle Management and internal coordination on partners engagement, as well as contributing to capacity development, and gap analysis using data and evidence to inform solutions.

Core Functions / Responsibilities:

1. Lead and contribute to the development and consolidation of concept notes and project proposals that align with governmental and CO strategic and operational priorities. Ensure that proposals are based on needs assessments, and in line with donors’ interests and requirements, for negotiations and submission to donors.
2. Provide substantive inputs to the CO on Project Development to ensure that projects, inter-agency joint projects, and other funding requests are aligned to institutional strategies, guidance and practices.
3. Oversee and coordinate with relevant colleagues in the CO and Regional Office (RO) in Dakar for review, approval for submission and endorsement of concept notes and project proposals, donor reports, and any other relevant documents, in line with internal requirements, procedures and timelines for submission.
4. Ensure timely review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application.
5. In close collaboration with relevant Unit in the RO and CO, contribute to building capacity in project development and reporting including the integration of Strategic Result Framework (SRF) in project development.
6. Oversee the governance team and work.
7. Provide strategic support to the CO’s liaison and fundraising activities by identifying opportunities and building partnerships with donors and private sector to enhance the CO’s portfolios and funding potential, in coordination with the RO.
8. Organize, attend, and document meetings with donors and partners. Collect and analyse data on donors’ policies, approaches and funding opportunities to inform strategic decision-making. Maintain proactive follow up and communication to secure and strengthen partnerships as needed in view of new project opportunities.
9. Coordinate the CO’s participation in global initiatives such as IOM Annual Global Appeal, and participate in IOM Project Handbook processes, as may be requested.
10. Consolidate and analyze data on CO programmes and activities to facilitate the preparation of donor reports and the regional and Headquarters periodic and activity-specific reports.
11. Write and compile relevant information and documentation to support project development, reporting and donor engagement. Prepare briefs, summaries, and other necessary documentation to support in strategic communication.
12. Support and assist in liaising with relevant authorities, United Nations Country Team (UNCT), other UN organisations, civil society organizations and other stakeholders.
13. Represent IOM in the Programme Management Team (PMT).
14. Perform any other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Law, Economics, Migration Studies, Political or Social Sciences, International Relations, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Demonstrated experience in project development and project management, humanitarian and migration-related activities, report writing and liaison;
• Experience in liaison, resource mobilization, and advocacy with governmental and diplomatic officials, national and international institutions and organizations, civil society, and private sector actors;
• Experience working in an international, inter-governmental, or non-governmental organization and United Nations, or government;
• Previous experience and knowledge of US and EU funding mechanisms is essential; knowledge of other countries’ funding mechanisms is an asset; and,
• Experience in capacity building on project development and project management cycle.

Skills

• Effective resource management skills and strategic and creative thinking;
• In-depth knowledge of IOM project/programme activities and funding processes;
• Ability to establish working relationships with governmental authorities, national/international institutions and non-governmental organizations;
• Ability to effectively coordinate with a diverse team;
• Knowledge of UN, regional and bilateral donor programming;
• Excellent communication skills (written and verbal), organizational and prioritization skills;
• Strong analytical skills combined with the ability to prepare clear and concise reports and communicate findings;
• Strong project development and report writing skills;
• Demonstrated knowledge in IOM’s policies, practices and norms relevant to project development;
• Willingness to foster a culture of learning and knowledge management;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications. Microsoft Excel proficiency is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.