Project Administration Officer

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Description

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• Reviewing, advising and negotiating on the terms of donor contracts and agreements.
• Registration of projects and the maintenance of data in a central project database.
• Organising any necessary outgoing project funding agreements and arranging for the timely transfer of funds to TRAFFIC offices.
• Advising the project team on the management of project finances, maintaining cash-flows and assisting with budget forecasts and liaising with the project team on a day-to-day basis.
• Maintaining project files and archive.
• Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project financial reports, project technical reports and any other documents required by donors.
• Preparation, if required by donors, for project audits including the collection and review of supporting documentation from the TRAFFIC offices.
• Preparation of project documentation for annual statutory audit and providing additional information during the audit as required.
• Supporting as required the team on proposal development and proposal submissions for the network.
• Assisting in preparation for meetings where information on projects or proposal development is required.
• Assisting with the preparation of training materials and participation in training sessions for network staff.

• Educated at least to A’ level standard
• Experience working in a similar position for a Government, NGO or charity organisation an advantage
• Relevant and proven experience in project administration, budgeting and contracting
• Experience of working with USAID, FCDO and Government aid agencies an advantage
• Experience working with financial reports and preparing donor/project reports.
• Computer literate with an emphasis on using spreadsheets and Microsoft project an advantage
• Excellent communication and interpersonal skills and have strong organisational ability
• A good team player used to meeting tight deadlines and working under pressure and also willing to work on own initiative
• Strong fluency in written and oral English required with fluency in other languages an advantage

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