Project Administrative Associate

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Description

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The Project has 4 main interconnected components as follows:

• Output 1. Capacities of targeted local communities increased to identify local needs and to develop plans of actions, i.e., Community Development Plans (CDP), by identifying priority infrastructures for investments that have optimum and long-term benefits through an inclusive community engagement (including women and youth) and consultation with sub-regional and local authorities. 
• Output 2: Capacities of local architecture-design institutions and regional departments of architecture and construction are enhanced for development of improved engineering designs and master plans that are responsive to the sustainability aspects (economic, operational, and environment sustainability), innovative energy and water efficient, low carbon technology, climate resilient and gender responsive, and promoting local resources.
• Output 3: Capacities of construction, architecture-design and public service delivery sector are increased on the local governance and community participatory mechanism in the planning and implementation of rural development programs and initiatives by using digital transformation, gender-sensitive approaches, innovative IT solutions, including development of digital infrastructure and information systems to ensure better access to social facilities and services in rural areas, including green redevelopment/regeneration and increasing resilience in post-disaster situations (such as COVID-19 and other pandemics). 
• Output 4: Local communities are strengthened empowering women, youth, elderly, people with disabilities, involving in decision making processes and national/sub-regional/local government capacities and institutionalization in operation and maintenance of the infrastructure to ensure sustainable functioning.

The Project is implemented in Karakalpakstan, Khorezm, Bukhara and Navoi regions where Project offices are established.

Duties and Responsibilities

The Project Administrative Associate will work under the direct supervision of the Project Manager and provide administrative and financial services to ensure high quality, accuracy, and consistency in work. The Project Administrative Associate will work closely with national partners, the project, the operations, and program departments of the UNDP office through the following roles and responsibilities:

• Be responsible for logistics, travel arrangements, and hiring project staff, in accordance with corporate rules and UNDP requirements;
• Encouraging understanding and promotion of gender equality among project staff and partners;
• On the basis of consultations with the project manager and the UNDP Business Center, carry out the procurement in accordance with the rules and procedures of the UNDP;
• Preparation of all financial and administrative documents required for project implementation in accordance with UNDP rules and procedures;
• Preparation of all financial and administrative documents related to the implementation of the project in accordance with UNDP rules and procedures, budgeting of costs and obligations for the project;
• Preparation of quarterly and annual budget plans for recruiting staff; execution and storage of financial statements, and maintenance of the monitoring system for recording the corresponding expenses, balances, payments and other data on daily financial activities and preparation of reports;
• Assistance to project staff, experts and consultants in matters of financial costs, advance payments, transportation costs and other financial and administrative costs, preparation and authorization of payments for the services provided;
• Preparation of detailed cost estimates, participation, if necessary, in budget analysis and forecasting to support the financial operations of the project, alignment of all accounts within the required time frame;
• Processing, updating the list and keeping records of intangible assets in accordance with UNDP requirements;
• Execution of duties of a cashier, responsibility for the distribution of the project-based cash flow, keeping records of the cash book and payment orders of regional divisions;
• Monitoring of vacations of project employees, checking the correctness and appropriate filling of the monthly report card on the presence at the workplace, vacations, absences at the work place due to illness, etc.;
• Analyzing potential administrative and financial issues and taking the necessary steps to ensure that sufficient resources are available to carry out the tasks assigned to the project;
• Identifying effective measures to optimize the use of project resources;
• Ensuring full compliance of administrative and financial processes and financial reporting with the UNDP requirements, policy and strategy;

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

• Under the direct supervision of Project Manager and in close collaboration with relevant project partners, the Project Administrative Associate will be responsible for the implementation of the project activities aimed at building national capacities for sustainable rural development by pursuing integrated planning and implementation of innovative solutions. 
• The Project Administrative Associate will provide operational services ensuring high quality, accuracy, and consistency of work. He/she works in close collaboration with the Government counterparts, project, operations, and Programme’s staff in the UNDP CO to exchange information and ensure consistent service delivery and undertake day-to- day responsibility for operational and thematic support services for the satisfactory achievement of the project component outputs. 

Required Skills and Experience

Education:

• Completion of Secondary education is required
• University degree (Bachelor’s degree) in any of the following areas: Finance, Economics, Business administration, Environment, or similar areas will be given due consideration, but is not a requirement. 

Experience:

• Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of proven track and relevant work experience in a project administration.  

Required skills:

• Previous experience with UNDP or UN project will be a definite asset;
• Strong financial and administrative skills, result and client-orientation, ability to work in a team;

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18926

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