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Project Administrator

Asian Development Bank (ADB)

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JOB DESCRIPTION

The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Background information:

Comprising of one of the largest groups of certified Prince2 and Agile project management experts and practitioners, UNICC’s Project and Programme Services offer clients with services ranging from light-touch project management, end-to-end project management, program management, and organizational change management.

Client stakeholders can expect budget transparency, timely realization of milestones, improved controls and reporting and compliance. Via deployment of shared resources to serve Clients and provide economies of scale, benefits include adherence to project best practices, processes, templates and development, maintenance and storage of project templates and/or project documentation.

At present, UNICC seeks a contractor to provide project management services via Project Administrator role.

Main duties and responsibilities:

Reporting to the Head, Projects Portfolio (DDP), the Project Administrator is a project management role that shares responsibility for delivery, planning, and estimating with the technical lead and ensures that all required artifacts are tracked as per the internal processes. The Project Administrator supports the technical lead in managing the project and is responsible for ensuring that the project is audit-ready.

Project Administrator Responsibilities include:

  • Supporting the Technical team with overall delivery of the project, including helping to:
    • Ensure compliance with internal processes by maintaining a complete and auditable record of all required artifacts
    • Collaborate with the technical lead(s) to share the responsibility for project planning
    • Collaborate with the technical lead(s) to share the responsibility for project estimation
    • Take charge of time and budget tracking
    • Note: The technical lead holds the responsibility for project delivery, while critical project decisions are subject to approval from the Project Executive
  • Create, maintain and execute the Project Plan including tracking changes to the project scope, schedule, and costs using appropriate techniques, project issues and risks, project resources and related timesheeting
  • Track and monitor project progress against plan, requirements, quality measures, standard processes and report performance using appropriate tools and techniques
  • Support project communications, including schedule, to liaise with project board and respective stakeholders during the entire project lifecycle
  • Create and maintain project management documents throughout the lifecycle of the project from Start Up to Closure
  • Execute a proper Project Closure, including transition to operation, financial and lessons learnt. Evaluate the outcomes of the project as established during the planning phase

Recruitment Profile

Experience and Skills required:

Essential:

  • Up to five (5) years of experience in Project Management, including proven experience in managing or supporting IT projects (Agile/Scrum, Prince2/PMI)
  • Experience using JIRA, Microsoft Teams and working knowledge of the Atlassian suite
  • Experience in managing budgets, scope, timelines, and risk/issue management
  • Strong communication skills and stakeholder management
  • High proficiency in data management/data mining and preparing PowerPoint presentations as well as Excel files

Desirable:

  • Experience or background in Business Analysis, including requirements and deliverables tracking
  • Knowledge of Agile project management and agile methodologies
  • Knowledge on any of the following areas:
    • Office 365 and Exchange Messaging / Migration Services
    • Infrastructure, ERP Applications and Cloud Hosting / Migration services
    • Application Development, BlockChain, Automation (RPA), Data & Analytics
    • ITIL
    • Product Owner role and/or certification
    • Product management and/or product management governance

Education:

Essential:

  • First university degree in IT, Computer Science, Information Systems or related area

Desirable:

  • Advanced university degree or higher in IT, Information Systems or related area

Languages:

  • English: Expert knowledge is required

UNICC Global Competencies:

  • Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
  • Communicating: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.
  • Respecting and promoting individual and cultural differences: Demonstrates the ability to work constructively with people of all backgrounds and orientations. Respects differences and ensures that all can contribute.
  • Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
  • Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
  • Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.

Other Information

Compensation:

Fee will be based either on the National Officer salary scales or the Individual Consultancy band levels (for Headquarters)

Closing date for applications:

Applications will be accepted until midnight (Geneva Time) on 11 February 2024.

Notes:

  • Technical and/or personality tests may be carried out as part of the selection process
  • Only short-listed candidates will be contacted
  • Though you may not be selected for this advertised position, the UNICC will keep your application in a roster if your profile is deemed to be of potential interest for the Centre. You may thus be solicited by our HR department to participate in an interview for another position

The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.

For applications to be valid, they must contain a motivation letter and the filled Personal History Form.


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