Project Administrator, NSF EPSCoR

Application instructions are located at the bottom of the page.  Please apply directly through the University of Montana’s career portal UM Jobs at https://umjobs.silkroad.com/  for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.

Only current UM Employees* are eligible.

*Open to all employee types including Temporary Staff and Student Employees. 

The University of Montana invites applications for a Project Administrator for NSF Established Program to Stimulate Competitive Research (NSF EPSCoR).  The UM Project Administrator will be a member of a multi-campus team, supporting project management, reporting and communications for a large five-year NSF EPSCoR RII Track-1 project. The project administrator operates with an exceptionally high degree of autonomy to administer and manage the program and execute the responsibilities outlined below.

 Responsibilities and Duties include, but aren’t limited to:

• Having the authority to execute all programmatic functions in the absence of the UM project co-PI.
• Supervising internal evaluations including the multi-campus annual reporting and submission, including contributing to narrative writing and editing.
• Working with external evaluators to the NSF EPSCoR RII Track-1 project to develop and monitor metrics for tracking progress and outcomes.
• Working collaboratively with EPSCoR staff at UM and MSU as well as partners for workforce development, outreach, education, and diversity to create and implement programs that fulfill the aims of the NSF EPSCoR Program and Montana NSF EPSCoR RII Track-1 projects.
• Collecting and maintaining project data and information on funded participants, external engagement, publications, data products, grant submissions, highlights, external evaluation and other project activities and outputs.
• Creating written reports communicating project progress towards the stated goals and objectives for internal and external use, including the Montana Office for the Commissioner of Higher Education, Project Advisory Board, and NSF Site and Reverse Site Visit.
• Working with fiscal administrators at UM and MSU to track annual project budgets and awards.
• Leading internal project communications.
• Ensuring that the full multi-campus team remains informed and engaged.
• Supporting external project communications.
• Helping to identify and develop project highlights, articles, and updates for newsletters, website, and print materials.
• Supervising and helping manage logistics for project events and meetings, including participant travel.
• Overseeing project-supported undergraduate and graduate student programs, including internship programs, professional training and cohort engagement.
• Providing project administrative support for the UM co-PI and the Project Director/PI at MSU.
• Acting as a liaison.
• Supporting communication between the Montana NSF EPSCoR office and the NSF EPSCoR program.
• Traveling to national meetings on an annual or bi-annual basis. (or as needed); some in-state travel as needed.
• Supervising staff to support project data collection, reporting, and/or events.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.

Position Details:

• Position is full-time, 1.0 FTE, Letter of Appointment and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver and wellness program.
• Salary for this position ranges from $75,000-$80,000 per year commensurate with qualifications.

Required Qualifications:

• Bachelor’s degree and at least two (2) years relevant experience, or an equivalent combination of education and experience.
• Project management experience.
• Strong oral and written communication skills.
• Experience working with Microsoft Office applications, including Teams.
• Ability to adapt to changing priorities.
• Ability to work independently with minimal supervision.
• Ability to travel to overnight meetings within the state and nationally.

Preferred Qualifications:

• Master’s degree in a relevant field.
• Experience working with grant funded projects in higher education
• Budget management experience
• Experience with project evaluation

About UM and NSF EPSCoR:

The University of Montana is flagship, research-intensive R1 institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

The mission of UM NSF EPSCoR is to advance research, education, and workforce capacity at the University of Montana and state-wide partners, through support and administration of NSF EPSCoR RII Track-1 project goals and objectives.

UM EPSCoR works with researchers and administrators on the UM campus and at MUS institutions as well as the Montana Science & Technology (MTSC) Board and the Office of the Commissioner of Higher Education (OCHE) Research Director.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.  ADA/EOE/AA/Veteran’s Preference. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.  References *References not listed on the application materials may be contacted; notice may be provided to the applicant.  Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility.  All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9). Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply:

Priority Application Date: Wednesday, January 24, 2024by 11:59 pm (MST) 

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials. Applications will be accepted until position is filled.

Please submit the following application materials** via the UM Jobs portal and by clicking “New Resume/CV” button.  Please do not apply through Indeed.com*.

• Letter of Interest – addressing the stated required skills for the position.
• Detailed resume – listing education and describing work experience.
• Three (3) professional references– Names and contact information.

Missoula, Montana, United States