Project Analyst

Background

Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

The United Nations Development Programme works in about 170 countries and territories, helping Governments achieve their own development solutions to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

On October 21, 1974, the United Nations Development Programme and the Government of Barbados entered into an agreement to “support and supplement the national efforts of developing countries at solving the most important problems of their economic development and to promote social progress and better standards of life.”

Subsequently, similar agreements were entered with Governments of the ten countries and territories that the UNDP Multi-Country Office (MCO) for Barbados and the Eastern Caribbean serves: Anguilla, Antigua and Barbuda, Barbados, the British Virgin Islands (BVI), the Commonwealth of Dominica, Grenada, Montserrat, Saint Kitts and Nevis, Saint Lucia, and Saint Vincent and the Grenadines.

UNDP’s work in the region continues to evolve and is now classified under three main pillars (1) Sustainable Solutions, Energy and Climate Change (SSECC) (2) Prevention, Recovery and Resilience (PRR) and (3) Poverty and Governance (P&G).

Scope of Work

The post will support UNDP’s poverty and governance portfolio through the Strengthening Evidence-based Decision Making for Citizen Security in the Caribbean – CariSECURE 2.0 project. The Project Analyst is responsible for day- to- day management and decision-making for the project, ensuring appropriate provision of technical and operational support to its different components, and that the project meets its obligations as per the agreed projectdocument, regarding the management aspects of the project, including supervision of staff, serving as stakeholder liaison, implementation of activities, and reporting. The Project Analyst’s prime responsibility is to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost.

The Project Analyst will ensure a human-rights based, gender-responsive and interdisciplinary approach to the project that maximizes sustainable development gains and minimizes negative environmental and social impacts, delivering results in a manner that is cost-effective, efficient, transparent and demonstrates the added value of UNDP’s work to countries.

The Project Analyst will be expected to deliver results in the following areas:

• Project Management
• Capacity Building, Learning and Knowledge Management
• Communication
• Partnership Building
• Project Closure
• Team Leadership

Ensure Effective Project Management

• Coordinate day-to-day project activities including planning, budgeting, activity implementation, monitoring, and evaluation in line with UNDP corporate requirements.
• As per corporate UNDP requirements, establishes participatory governance and decision-making system which involves all project staff; ensure enabling environment for high level performance of all project personnel.
• Identification and management of opportunities and risks relating to natural resources, climate change and socioeconomic contexts, supported by the programme team.
• Actively seek and leverage collaboration and synergies with other partners to increase the impact of initiatives.
• Facilitate preparation of multi-year and annual work plans (MYWP, AWP) for endorsement by the PSC
• Prepare and update annual procurement and recruitment plans in accordance with the AWP.
• Coordinate the preparation and update of annual procurement and recruitment plans in accordance with the AWP.
• Actively manage the execution of all contracts, review quality of deliverables, approve intermediate payments against review of deliverables, and prepare final evaluations as a condition for final payment.
• Ensures the substantive quality of all knowledge products, reports and services, and their effective integration and compatibility with other practice areas.
• Identify and obtain any support and advice required for the management, planning and control of the project
• Ensure that all administrative, technical, and financial processes and reporting are carried out in conformity with UNDP, donor and national regulations, policies and procedures as relevant.
• Ensures the efficient maintenance of all project records, including financial data and supporting documentation.
• Ensure appropriate use and management of resources assigned to the project by coordinating effective tracking of financial resources, ensuring the integrity of financial systems and consistent application of the Internal Control Framework and/or rules and regulations.
• Continually finds ways to systematically identify and integrate efficiency gains and cost reductions in all operations of the project.
• Reviews monthly reports, accountability reports, engagement reports, and advocacy documents with stakeholders, including reports on special activities, countries and, quarterly, annual and final progress reports.
• Coordinates production of high-quality donor reports according to the standard UN formatting and style, customized todonor interests and requirements.

Facilitate Capacity Building, Learning and Knowledge Management

• Evaluate, capture, codify and synthesize lessons learned and stimulate the uptake of best practices and knowledge.
• Facilitate information sharing and coordination of activities amongst stakeholders and between projects.
• Explore and facilitate mechanisms for replication and upscaling of successful results achieved
• Contribute to design and delivery of capacity building programmes at national and community levels based on prioritized capacity gaps/needs.
• Contribute to communications materials and reporting highlighting UNDP’s work and the results achieved for people and the country through traditional and non-traditional media (e.g., news articles, blogs, photo stories, social media), in accordance with respective communication and branding guidelines
• With the PCU and stakeholders, identify and support the transfer of successful models, approaches and solutions in-country and to the global UNDP knowledge network
• Ensure Effective Communication
• Reviews and provides feedback on communication products such as brochures, publications, press releases for dissemination.
• Expands outreach to the UN, national governments, regional development agencies, private sector, non- government and international development organizations.
• Coordinates the communication of development results supports monitoring missions to inform reporting and updates, including reports to donors and partners.
• Maximizes communication between various counterparts, provides support to regional potential agreements and partnerships between state institutions and universities for the improvement of information production.

Strong Partnership Building

• Networks and supports the building and establishment of credible working relations with Government, UN and donor partners.
• Facilitate to coordination meetings with CARICOM IMPACS, RSS and others.
• Reviews and advises on M&E

 

Perform any other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Institutional Arrangement

Reports to: CS2.0 Team Lead and Programme Analyst- Poverty, Governance and Monitoring and Evaluation (PG M&E). The position will supervise project team.

Competencies

Achieve Results:	LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:	LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:	LEVEL 2: Go outside comfort zone, learnfrom others andsupport their learning
Adapt withAgility:	LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act withDetermination:	LEVEL 2: Able to persevere and deal withmultiple sources of pressure simultaneously
Engage andPartner:	LEVEL 2: Is facilitator/integrator, bringpeople together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:	LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

 

People Management 

UNDP People Management Competencies can be found in the dedicated site.

 

Cross-Functional & Technical competencies 

Business Direction and Strategy	Effective Decision Making	Ability to takedecisions in a timely and efficient mannerin line withone’s authority, area of expertise and resources
Business Direction and Strategy	System Thinking	Ability to use objective problem analysis andjudgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management	Partnerships Management	Ability to buildand maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Business Management	Results based Management	Ability to manageprogrammes and projects with a focusat improved performance and demonstrable results
Digital and Innovation	Team design and  management	Ability to create a clear sense of shared purpose while leveraging curiosity, expertise and agency at an individual level. Set up and manageteam rituals and rhythms that create a safe space for learning and reflection. Foster a positive culture around failure, encourage exploration, experimentation. Set the conditions and structures for ‘fluid’ team modelling and distributed leadership enabling the team to continuously develop and renew itself. Ability to create synergy between team members withdiverse professional and cultural backgrounds, being able to leverage their broad knowledge and skill- sets
Finance	Budget management	Ability to support budgetary aspects of work planning process, drawing and management of team budget
Business Management	Project management	Ability to plan,organize, prioritize and control resources, procedures and protocols to achieve specific goals

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination
 

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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