Project Assistant

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Description

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Duties and Responsibilities

Support the project team to ensure effective project planning and implementation.

• Assist in compiling and summarizing information and data for the formulation of project work plans. In consultation with project team, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues. 
• Support project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Review project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies for referral to supervisor.
• Compile, summarize and present basic information/data on a specific project and related topics or issues; 
• Contribute to and support data collection for gender analysis and gender mainstreaming at the project level. 
• Provide administrative and logistical support to ensure successful project delivery that includes organization/coordination of project events, procurement and finance-related activities, contract management, recruitment, and coordination of field visits and project-related missions.

Support partnerships and resource mobilization.

• Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, and other partners and relevant stakeholders. Provide support in updating database of the relevant public and development partners, and other stakeholders who are counterparts for the project.
• Support regular communication with partners, project counterparts, stakeholders, and beneficiaries. 
• Support dissemination of high-quality information and visibility of the project activities among the stakeholders. 
• Assist project team in identifying and gathering information on opportunities for resource mobilization.

Provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.

• Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework to facilitate effective information sharing on project status and achievement of targets. 
• Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Assist team in the design and conduct of internal evaluations and surveys. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
• Support the organization of progress meetings, field, and study visits to monitor project implementation and support organization of workshops, roundtables, and conferences within the project.
• Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks. Update the status of risks in relevant project risk logs and/or databases. 
• Monitor project budget, financial resources, and accounting for effective and transparent use of available resources and to ensure accuracy and reliability of data/information used in financial reports. 
• Support the preparation of weekly, quarterly, annual, and other requested project reports in line with monitoring and reporting guidelines and donor requirements.

Support knowledge building and knowledge sharing relevant to the assigned project.

• Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed. 
• Make sound contributions to knowledge networks and communities of practice. 
• Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.

Required Skills and Experience

Minimum Education requirements

• Secondary education is required, or  
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Minimum years of relevant work experience

• Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience is required 
• Required skills Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
• Desired skills in addition to the competencies covered in the Competencies section
• Experience in preparation of financial reports and overviews 
• Knowledge of monitoring and evaluation tools 
• Knowledge of project management processes 
• Knowledge of procurement procedures of national / international organizations  

Required Language(s)

• Fluency in the UN language of the duty station is required.
• Fluency of the national language of the duty station is required for local personnel.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18611

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