Project Assistant

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Description

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• Take responsibility of day-to-day administrative and operations assistance for successful functioning of the GGGI Country Office.
• Perform procurement related tasks to guarantee successful and timely procurement delivery.
• Support project management by assisting in uploading project documents, arranging meetings, and facilitating event organization.
• Facilitate the Office staff’ regular update on weekly coordination sheets.
• Other administrative support.

• Work closely with Country Representative, Project Manager, Project Coordinator,  Administrative Associate, team members, and other country office staff to support finance and administrative aspects of program and project implementation.   
• Provide support to project team on the administrative procedures, policies, and tools for the successful project/output delivery.
• Interact with service providers/suppliers about the demands and ensure the appropriate delivery of goods/service.
• Assist in preparing correspondence, reports, documents, and publications.
• Maintain effective electronic and hard copy filing systems.
• Arrange appointments, meetings, training, and missions including participant’s travel and administrative arrangements; identify and secure meeting venues; prepare meeting documents.
• Support the collection of data and information from project beneficiaries and project teams for the preparation of documents.
• Document staff absence sheet and weekly coordination sheet.
• Utilize and comply with GGGI’s internal systems and procedures, including information management, accounting and book-keeping, enterprise resource planning, budgeting, procurement, and internal approval processes.
• Maintain a good working relationship and share relevant information with stakeholders, particularly government counterparts at an administrative level.

• Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, and travel arrangements.
• Prepare activity budgets, including for events and local field travel, and manage associated administrative activities including preparation of receipts and event reports related to the delivery of project activities.
• Support finance and procurement tasks in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions and GGGI’s rules and regulations.
• Prepare participant lists, track participation, and provide outreach support for active participation from key stakeholders.
• Undertake desk and field research as needed to complement project activities, including collection of data from online sources, government counterparts and other stakeholders.
• Coordinate the delivery of events in the field, including training, meetings and community engagements and prepare event and meeting minutes.
• Support the preparation of regular project updates and reports and the organization of Project Steering Committee.
• Support the ongoing monitoring of project activities and support reporting activities as needed.
• Coordinate the onboarding of new staff and consultants in consultation with hiring managers.

• A minimum of bachelor’s degree in public administration, finance, or related field.
• Preferably at least 1 year of professional working experience in the relevant areas.
• Experience coordinating functions and events (workshops, meetings, etc.) is required.
• Excellent knowledge and skills in Microsoft tools and applications. 
• Excellent written and spoken English, Uzbek and Russian. 
• Ability to prepare written reports and business correspondence.
• Self-motivated, detail-oriented individual with good organizational skills.
• Experience/knowledge of green growth, climate change, and sustainable development is a plus.

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