Project Assistant

tendersglobal.net

Job Description

Under the overall guidance of Country Representative and direct supervision of the Project Manager, s/he will support the execution of day-to-day multi-step transactions and ensure process integrity in all operations related to GGGI Uzbekistan Office in line with established institutional policies, standards, and government and donor requirements.

The above requires a broad and general understanding of administration and financial procedures, proven experience in similar assignments, and good skills in using Microsoft tools and applications. The position requires fluency in English, Uzbek, and Russian.

Purpose:

Take responsibility of day-to-day administrative and operations assistance for successful functioning of the GGGI Country Office.
Perform procurement related tasks to guarantee successful and timely procurement delivery.
Support project management by assisting in uploading project documents, arranging meetings, and facilitating event organization.
Facilitate the Office staff’ regular update on weekly coordination sheets.
Other administrative support.

Engagement:

Work closely with Country Representative, Project Manager, Project Coordinator, Administrative Associate, team members, and other country office staff to support finance and administrative aspects of program and project implementation.
Provide support to project team on the administrative procedures, policies, and tools for the successful project/output delivery.
Interact with service providers/suppliers about the demands and ensure the appropriate delivery of goods/service.
Assist in preparing correspondence, reports, documents, and publications.
Maintain effective electronic and hard copy filing systems.
Arrange appointments, meetings, training, and missions including participant’s travel and administrative arrangements; identify and secure meeting venues; prepare meeting documents.
Support the collection of data and information from project beneficiaries and project teams for the preparation of documents.
Document staff absence sheet and weekly coordination sheet.
Utilize and comply with GGGI’s internal systems and procedures, including information management, accounting and book-keeping, enterprise resource planning, budgeting, procurement, and internal approval processes.
Maintain a good working relationship and share relevant information with stakeholders, particularly government counterparts at an administrative level.

Delivery:

Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, and travel arrangements.
Prepare activity budgets, including for events and local field travel, and manage associated administrative activities including preparation of receipts and event reports related to the delivery of project activities.
Support finance and procurement tasks in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions and GGGI’s rules and regulations.
Prepare participant lists, track participation, and provide outreach support for active participation from key stakeholders.
Undertake desk and field research as needed to complement project activities, including collection of data from online sources, government counterparts and other stakeholders.
Coordinate the delivery of events in the field, including training, meetings and community engagements and prepare event and meeting minutes.
Support the preparation of regular project updates and reports and the organization of Project Steering Committee.
Support the ongoing monitoring of project activities and support reporting activities as needed.
Coordinate the onboarding of new staff and consultants in consultation with hiring managers.

Required Skills And Experience:
Qualifications:

A minimum of bachelor’s degree in public administration, finance, or related field.
Preferably at least 1 year of professional working experience in the relevant areas.
Experience coordinating functions and events (workshops, meetings, etc.) is required.
Excellent knowledge and skills in Microsoft tools and applications.
Excellent written and spoken English, Uzbek and Russian.
Ability to prepare written reports and business correspondence.
Self-motivated, detail-oriented individual with good organizational skills.
Experience/knowledge of green growth, climate change, and sustainable development is a plus.

Source: https://careers.gggi.org/vacancy/project-assistant-547143.html

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Project Assistant

Job Description

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