Project Assistant

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Description

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• Review application forms for completeness and correctness.
• Support the Project Manager and Project Management Team in communication with fellowship candidates, universities and other external parties.
• Assist the Project Management Team in assessing the applicants `credentials taking into account specific donors ‘requests.
• Update and maintain information databases, such as mailing lists, document tracking systems and management reporting systems on the status and completion of work plans.
• Prepare obligations and payment requests, reconciling budgets with expenditure; ensure accuracy of entitlements and follow up outstanding obligations or refunds to close accounts.
• Create, maintain and manage Excel files, lists and graphs; and input, retrieve and assemble data from databases using commercial or IAEA specific software applications to provide statistical values on programme participation, gender and geographical distribution.
• Maintain file lists, finding aids, paper and electronic files according to corporate standards, liaising with ARMS (Archives and Records Management Section) staff on records management issues.
• Act as Team Member providing back-up, guidance and technical support as required and/or instructed by the Supervisor.

• High School Diploma 
• Minimum of five years of relevant work experience in an administrative position, some of it in an international organization.
• Knowledge of the administrative procedures and policies relating to IAEA meetings, highly desirable.
• High degree of accuracy and ability to pay attention to detail.
• Knowledge of and experience in using the IAEA’s corporate system (AIPS, iProc, AIPS contacts online etc.) an asset.
• Good command of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French, Russian, Spanish) an asset.
• Administrative skills testing to IAEA standard might be part of the selection process.

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