Project Assistant

tendersglobal.net

Job Description

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. Project Assistant reports to Director Relief and Social Service.

Responsibilities

Performs a full range of office management and administrative support functions providing direct assistance, as requested by supervisor to staff within the department.
Prepares travel documents and follow up on travel arrangements for the department’s personnel.
Responds to and drafts responses to a wide range of correspondences and other communications as requested by supervisor and officers in the department, uses standard software applications to produce a wide variety of documents and reports.
Provides support to committees, ad hoc taskforces etc, drafts and circulates agenda notes to members/participants, drafts minutes of meeting, organizes workshops and conferences and monitors follow-up actions.
Records and monitors expenditures against allotted funds, order supplies for department use and supervises distribution, maintains inventory records of supplies and prepares survey reports as required.
In support of department, coordinate with concerned parties on all HR matters, including contract renewals, new appointments, separations.
Acts as a focal point for REACH/SAP support services and provide first line assistance to users in the department.
Drafts and operates Micro Purchase Orders and Requests Services Entry Sheets as requested; assists in preparation of the technical reports, compiles, analyses and verifies statistical data.
Coordinate data management of activities relevant to Staff Care.
Support in preparing presentations, preparing and taking minutes in meetings and maintaining an archival base for staff care activities.
Performs such other duties as may be assigned by the supervisor.

Education

A university degree from an accredited educational institution in business management or related field.

Work Experience

At least three years of work experience in administration , Good knowledge of office policies and administration, Experience in using MS Office and administration softwares, and Familiar with excel sheets and other forms of data entry platforms. is required. A university degree from an accredited educational institution in business management or related field is required . Good knowledge of office policies and administration; and Experience in using MS Office and administration softwares is required . Excellent command of spoken and written English and Arabic is required. Experience with Palestine refugees especially those residing in camps is desirable . Experience in social work and case work interventions is desirable . Knowledge and understanding of the Palestine refugee situation in the political context of the Middle East is desirable . Are you currently residing in Duty station. Please specify your current location. It is required.

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