Project Assistant

As a Project Assistant (PMU), you will coordinate project specific and administrative requirements for the INRM, including providing analysis to support portfolio management; update databases and documents of ongoing projects; including organizing and maintaining records, preparing correspondence and reports, interacting with various stakeholders to keep abreast of all project/program issues and other appropriate functions as required.

• Assist in the preparation and updating of project administration manual by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants, etc;
• Assist in preparing and updating individual project performance reports (PPR) every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the departmental PPR meetings when needed;
• Compile data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management;
• Assist in monitoring and analyzing the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the executing agencies (EA);
• Undertake regular portfolio analysis requiring collations from multiple data sources existing in ADB, simulate and assess likely scenarios and trends as advised by supervisors from time to time;
• Support all portfolio matters (including management of related data) in preparation of presentations and analytics for high level meetings and back up data analytics.
• Participate in various missions as required such as inception, review, mid-term mission and project completion report missions by providing support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing EAs with ADB’s loan procedures, and assisting them where necessary in the preparation of various reports and applications.
• Assist in maintaining records needed to monitor compliance with project and technical assistance (TA) covenants. Input data on the status of such compliance into the database at INRM
• Assist in monitoring physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards;
• Familiarize EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follow up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports;
• Assist national staff in updating procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents’
• Maintain data management systems and assists in reviewing withdrawal applications for compliance with project agreement; and
• Perform other tasks assigned and reflected in the incumbent’s workplan.

Qualifications:

• Bachelor’s degree in civil engineering or related fields.
• At least 5 years of relevant experience in infrastructure sectors, project related activities; experience in international agencies will be preferred;
• Experience and knowledge of various stages of the project cycle including procurement, contract administration, and progress management. Knowledge of Federation International des lngenieurs-Conseils (FIDIC) conditions of contract is an advantage;
• Experience in portfolio analysis, simulations and data management
• Proficiency in the use of Microsoft technology packages (common word-processing, spreadsheets and graphics, presentation applications);
• Proven ability to work independently on assigned transactions and areas of analysis;
• Ability to work collaboratively with teams as a constructive team member and to work with individuals from different cultural/national backgrounds;
• Ability to liaise and work effectively with government officials.
• Ability to conduct cost-benefit analysis to support decision-making;
• Effective report-writing and communication skills in English and familiarity with local languages and institutions.
• Please refer to the link for ADB Competency Framework for Administrative Staff Level 4.

Source: https://www.adb.org/careers/240527