Project Assistant

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Description

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The Project Assistant, Water is responsible for providing administrative and logistical support to the Water Unit team in Pakse, Lao PDR to strengthen communication with key stakeholders and to help deliver high-quality operational, coordination and other administrative services. This position will report to the Project Officer, Water, who leads the Water Unit in Pakse, and works closely with other Water Unit team members, in particular under the guidance of the Operations unit.

The Project Assistant plays a vital role in supporting the team to implement KOICA Phase I and Phase II projects, carrying out administrative work related to the Water Unit in Pakse. The position emphasizes logistical and coordination services, financial administration at the activity and outcome level, stakeholder engagement and other administrative services. In particular:

• Support the team in arranging meetings with key stakeholders and development partners.
• Prepare documents, presentations, and reports to present information to a variety of audiences.
• Prepare administrative documents to facilitate work related travel and events.
• Ensures petty cash expenditures and controls related budget.
• Ensures liaison with Operations teams.
• Ensure strict compliance with administrative protocols.
• Assist in transversal tasks when needed.

Engagement:

• Coordinate tasks related to the “Wastewater and Solid Waste Treatment Capacity Building Project for City Environment Improvement in Lao PDR.” Phase I and Phase II on a day-to-day basis, under the supervision of the Project Officer, Water and other Water Unit team members.
• Collaborate with other units and divisions at GGGI, especially the GGGI Lao PDR Operations Unit and Solid Waste Unit, for problem solving and sharing lesson learned related to project delivery.
• Utilize and comply with GGGI’s internal systems and procedures, including information management, account management, and enterprise resource planning.
• Maintain a good working relationship and share relevant information with stakeholders, particularly government counterparts at an administrative level.
• Engage on other projects within the Water Unit’s portfolio as need arises.

Delivery:

• Prepares activity budgets, including for events and local field travel, and manage associated administrative activities including preparation of receipts and event reports.
• Prepares participant lists, track participation and provide outreach support for active participation from key stakeholders.
• Undertakes desk and field research as needed to complement project activities, including collection of data from online sources, government counterparts and other stakeholders.
• Coordinates the delivery of events in the field, including trainings, meetings and community engagements and prepare event and meeting minutes.
• Supports the ongoing monitoring of project activities.

Required Qualifications:

• A minimum of bachelor’s degree in Environmental Management, Economics, Administration, Commerce, Business Management, Forestry, Agriculture, Urban Planning or other related environmental subjects.
• Knowledge and understanding of private and financial sector issues in sustainable development.
• Preferred at least 1 year of professional experience.
• Self-motivated, detail-oriented individual with good organizational skills.
• Excellent computer skills with experience in Microsoft Office.
• Excellent communication in English and Lao.
• Proven analytical and report writing skills are an advantage.

Source: https://careers.gggi.org/vacancy/project-assistant-wastewater-565817.html

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