UNDP - United Nations Development Programme
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Position Information
| Office/Unit/Project |
UNDP |
| Functional Title |
Project Assistant |
| Classified Level |
NPSA4 |
| Duty station(City and Country) |
Tehran, IRAN |
| Type (Regular or Short term) |
Regular |
| Office- or Home-based |
Office |
| Expected starting date |
1st April 2024 |
| Expected Duration |
Until end of December 2024 |
Office/Unit/Project Description
In I.R. Iran, UNDP, as a partner of the Government, has been working since 1966 to contribute to fulfil the country’s development aspirations. UNDP has also been engaging closely with other development partners, such as academic institutions and the private sector by providing knowledge products, policy and technical assistance, and innovative development solutions for more than 55 years. Connecting to UNDP Global network of expertise and South-South cooperation are an integral part of our work. UNDP is committed to helping Iran achieve the National Development Goals (NDP) and the Global Goals as articulated in the Country Programme Document.
The UNDP Country Programme Document (CPD) for 2023-2027 is aligned with the 20 Year National Vision of the Islamic Republic of Iran and the country’s Five-Year Development Plan as well as the UNDP Strategic Plan. The CPD priorities include Socio-Economic Resilience, Public Health Management, Environmental Conservation, Integrated Natural Resource Management, Addressing Climate Change and Disaster Risk Reduction and Management. The Programme Unit is responsible for overall programme cycle management, including Design, formulation, implementation, quality assurance and oversight of UNDP programme portfolio.
Scope of Work
Under the guidance and overall supervision of the Programme Officer/Prosperity, the Project Assistant will support the provision of administrative and finance-related services ensuring high quality, accuracy, and consistency of work. The Project Assistant will promote a client-oriented approach consistent with UNDP rules and regulations and internal control framework.
The Project Assistant works in close collaboration with the Programme and other teams in the CountryOffice (CO), especially Finance Unit, and communicates with UNDP HQs, the GlobalShared Service Unit (GSSU) to exchange information and ensure consistent service delivery.
The key resultshave an impacton the execution of the CO programme and financial services, accurate data entryand presentation of financial information and a client-oriented approach to enhance UNDP’scapability tomanage financial resources and keep records effectively and efficiently.
The Project Assistant will work under the guidance and supervision of the Programme Officer/Prosperity and will have the following specific responsibilities:
- Review and update StandardOperating Procedures related to programme and finance.
- Vendors creations and submission of vouchers in the system
- Provide financialmanagement and oversight in accordance with UNDPrules and regulations.
- Ensure that financial transactions are effectively managed. This includes payment requests and receipts, entering the info in the system.
- Prepare projectfinancial reports.
- Check and ensure all project expenditures are compliant with UNDP rules and regulations. This includes ensuring that receipts are obtained for all payments, and that the relevant procedure are duly followed.
- Ensure that all transactions are correctly booked and charged to the correctbudget lines.
- Documentation all payments
- Continuous improvement of the system and procedures to enhance internalcontrols in line with audit requirements.
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The incumbent will report to the Programme Officer/Prosperity.
Competencies
| Core | ||||||||||||||||||
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline | |||||||||||||||||
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements | |||||||||||||||||
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback | |||||||||||||||||
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible | |||||||||||||||||
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | |||||||||||||||||
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships | |||||||||||||||||
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination | |||||||||||||||||
|
Cross-Functional & Technical competencies
|
Minimum Qualifications of the Successful NPSA
| Min. Academic Education |
Secondary Education is required. University degree (Bachelor´s degree) in accounting, economy Finance or related will be given due consideration but is not a requirement. |
|
Min. years of relevant Work experience |
Minimum 4 years (with Secondary Education) or 1 year (with Bachelor´s degree) of relevant administrative experience is required. |
| Required skills |
|
| Desired skills in addition to the competencies covered in the Competencies section |
-Familiarity withIran banking system -Experience with working in international organizations government. -Past experience of working with development projects – Past experience of working with the UN is an advantage but not required – Ability to provide administrative support for project implementation |
| Required Language(s) | Fluency in Farsi and English is required. |
| Professional Certificates | N/A |
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