bout Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent national NGO in Iraq, committed to supporting Internally Displaced Persons, returnees, and vulnerable communities across all Iraqi cities and governorates. With operations in key regions such as Kirkuk, Salah al-Din, Anbar, Nineveh, Diyala, and Basra, AGO focuses on rebuilding lives and promoting inclusivity for all, including minorities and persons with disabilities.

JOB DESCRIPTION

Aid Gate Organization (AGO) is looking for a proactive and organized Project Assistant to support the implementation of a multi-sectoral livelihoods and agricultural support project in Al Lamyia, Maysan Governorate. The Project Assistant will work closely with the Project Manager and technical team, including the Civil Engineer, Agriculture Engineer, and Veterinarian, to facilitate day-to-day field operations. This includes beneficiary coordination, data collection, logistical support, and documentation of project activities such as livestock distribution, seed and fodder delivery, training sessions, and mill construction. The Project Assistant plays a vital role in ensuring the project runs smoothly and efficiently at the community level.

MAIN RESPONSIBILITIES

• Assist the Project Manager and technical team in planning and coordinating field activities across all project components.
• Support in the preparation and distribution of materials such as livestock, seeds, and fodder to beneficiaries.
• Liaise with community leaders, local authorities, and beneficiaries to ensure smooth communication and coordination.
• Collect, compile, and file attendance sheets, beneficiary lists, photos, and other documentation during field activities.
• Help organize training sessions, awareness campaigns, and meetings by preparing venues, materials, and participant coordination.
• Provide logistical support during the construction of the mill and other infrastructure works.
• Monitor and report on the progress of field activities, identifying any delays or challenges.
• Work closely with MEAL team to support data collection, post-distribution monitoring, and beneficiary feedback.
• Translate documents and provide interpretation between Arabic and English (if required).
• Maintain close communication with the field team and support their administrative needs (e.g., forms, reports, schedules).
• Ensure adherence to organizational policies and procedures in all activities.
• Any other duties assigned by the Project Manager or relevant technical staff.

COMPETENCIES

• Bachelor’s degree in business administration, Agriculture, Social Sciences, or a related field.
• Minimum 2 years of experience in a field or project support role, preferably within humanitarian or development projects.
• Experience working in rural communities and facilitating field-based logistics and coordination.
• Strong organizational skills and attention to detail in data collection and documentation.
• Good communication skills and the ability to work well within a team.
• Proficient in MS Office (Word, Excel, Outlook); familiarity with mobile data collection tools is an advantage.
• Fluency in Arabic; English communication skills preferred.
• Ability to work in remote areas and travel frequently within the project location.

AS WELL AS THE FOLLOWING SPECIFIC “PROFESSIONAL” COMPETENCIES

• Ability to support multiple teams and activities simultaneously under pressure.
• Strong sense of responsibility, initiative, and flexibility in field operations.
• Good interpersonal skills with the ability to engage respectfully with diverse community members.
• Capable of accurate and timely reporting of field-level developments and challenges.
• Understanding of humanitarian principles, accountability, and confidentiality.
• Willingness to grow professionally and learn from technical team members

Interested applicants must complete the Job Application Form.

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demand its employee to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.