Project Assistant

Context/Reporting line:

Under general guidance of the Senior Programme Coordinator (Peace Bldg&Stabl), the overall supervision of the Programme Coordinator (Legal Advisor), and the direct supervision of the Senior Programme Assistant, the successful incumbent will be responsible for the following:

Core Functions / Responsibilities

1. Support in preparation of events, including workshops, project review meetings and official visits.
2. Liaise with field teams to extend official communications and updated administrative instructions.
3. Collect needs from field staff for daily implementation and liaise with admin and finance colleagues to address these.
4. Support the senior technical assistant in the preparation of cash advances for implementation of legal assistance across field locations.
5. Support the senior technical assistant and case workers in the field with data management.
6. Maintain record of all relevant correspondences.
7. Draft routinary documents, letters and forms related to IOM operational and administrative matters.
8. Perform other duties as assigned.

Education:

• University degree in related filed from accredited academic institution with 2 years of relevant professional experience, or:
• Completed High School degree from accredited academic institution with 4 years relevant professional experience.

Experience and Skills:

• Ability to work harmoniously with colleagues from varied cultures and professional backgrounds.
• Personal commitment, efficiency, flexibility, and drive for results.
• Strong computer background including experience with relational database and Microsoft applications such as Excel, PowerPoint, Word, and Outlook.
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors and makes use of coordination structures.
• Support adequate levels of information sharing between internal units, cluster partners, IOM, and other emergency response actors.

Languages:

• Fluency in English, Kurdish and Arabic is required.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All SOC staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Choose a level.

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240228111233/UDbMiB5fX1kG9EKNrz8xTcIWn    

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.