Project Assistant

1. BACKGROUND

 

This project aims to promote sustainable economic growth and improve access to decent employment opportunities across Iraq. Implemented in Ninewa, Dohuk, Baghdad, Anbar, and Basra governorates, it focuses on strengthening agriculture, agri-food systems, and related value chains as key drivers of local economic development.

The project seeks to enhance economic inclusion and livelihood opportunities for vulnerable populations, including youth, women, displacement-affected individuals, and other marginalized groups. Through targeted interventions, it supports skills development, entrepreneurship, and access to sustainable employment opportunities, contributing to more inclusive, resilient, and self-reliant communities.

2. PURPOSE OF THE POSITION

The Project Assistant will support the implementation of the project activities at the field level and provide operational and administrative assistance to the project team and beneficiaries. The role is essential to ensuring the effective day-to-day delivery of project interventions. The Project Assistant will facilitate the shadowing process, coordinate engagement with stakeholders, support beneficiary follow-up, and contribute to the timely implementation of activities across all project result areas.

3. KEY RESPONSIBILITIES AND DUTIES

3.1 Administrative and Operational Support

• Provide day-to-day administrative support to the project team, including scheduling, correspondence, filing, and logistics coordination
• Organize and coordinate project meetings, workshops, and field visits, including preparation of agendas, meeting minutes, and follow-up action points
• Maintain project documentation, databases, and filing systems in compliance with donor requirements
• Assist in procurement processes, including preparation of purchase requests and vendor coordination
• Support travel arrangements and expense reporting for project staff

3.2 Programme Support

• Assist in the planning and implementation of project activities
• Support the delivery of capacity-building activities for MSMEs, Business Support Organizations (BSOs), and vulnerable groups including women and youth
• Facilitate coordination between AGO, donor focal persons, and local stakeholders
• Assist in maintaining relationships with partners, beneficiaries, government counterparts, and private sector stakeholders
• Support the organization of market linkage events, awareness campaigns, and training sessions
• Any other task may be requested by the line Manager

3.3 Monitoring, Evaluation & Reporting

• Assist the M&E Officer in data collection, verification, and entry for project monitoring purposes
• Contribute to the preparation of regular project progress reports, activity reports, and donor reports
• Maintain records of beneficiary data and support documentation of project results and lessons learned
• Flag implementation challenges and delays to the supervisor in a timely manner

3.4 Communication and Coordination

• Serve as a liaison point for internal and external communications related to the project
• Support knowledge management, including preparation of case studies, success stories, and visibility materials

4. QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Business Administration, Economics, Development Studies, International Relations, Social Sciences, or a related field
• Relevant technical or vocational qualification combined with additional years of experience may be considered in lieu of a degree
• Minimum 2 years of relevant professional experience in project administration, programme coordination, or a related role
• Experience working with international organizations, NGOs, UN agencies, or development programmes is an advantage
• Familiarity with SME development, agri-food value chains, trade, or livelihoods programming is an asset
• Strong organizational and time management skills with demonstrated ability to manage multiple tasks simultaneously
• Excellent interpersonal and communication skills; ability to work effectively in a multicultural environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to draft clear and concise reports, minutes, and correspondence in English and Arabic
• Attention to detail and commitment to delivering high-quality outputs within deadlines
• Ability to work under pressure and adapt to changing priorities
• Demonstrated sensitivity to gender, displacement, and vulnerability issues

 

5. Languages

• Arabic: Fluency required (written and spoken)
• English: Proficiency required (written and spoken)
• Kurdish: Knowledge is an advantage for position based in Dohuk

 

6. CORE COMPETENCIES

• Integrity and transparency: Maintains high ethical standards and acts in accordance with organizational values
• Collaboration: Works effectively with colleagues and partners across organizational boundaries
• Results orientation: Delivers outputs to a high standard and takes accountability for outcomes
• Inclusion and diversity: Promotes an inclusive environment and respects the dignity of all individuals
• Adaptability: Adjusts quickly to new situations and organizational changes

Interested applicants must apply via the link below:

Project Assistant tendersglobal.net AGO

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.
• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.