Project Assistant

Under the overall supervision of the ECTAD Country team leader and the direct supervision of the VPP Project Country Coordinator and in close collaboration with the global M&E officer the incumbent will perform the following duties:  

Tasks and responsibilities:

• Support the country coordinator to ensure project activities are timely implemented including workplan monitoring, reporting and formulation.
• Take minutes of important meetings, proofread documentation, and prepare draft invitation letters and agendas in accordance with FAO guidelines.
• Support in the development of communications products, including PPTs, social media and other visibility products to be shared with the communications unit.
• Support the organization and delivery of virtual and face-to-face events as well as in-field missions in line with FAO rules and regulations and in close cooperation and under the guidance of FAO Uganda’s operational and administrative personnel.
• Liaise with workshop attendees with respect to travel and data re-imbursements.
• Facilitate easy collection and organised storage of data emanating from VPP training institutions, VPPs, third party organisations and relevant stakeholders.
• Ensure project archives are regularly updated on sharepoint including workshop attendance lists, VPP, mentor and trainer, National Advisory Committee and Multi-stakeholder platform members contact database.
• Update project monitoring database with regards to trainee, mentor, and trainer attendance of workshops.
• Conduct in person and telephone surveys with VPPs to collect data for baseline and post-training livelihoods framework assessment to assess training impact.
• Support liaison with partners and relevant stakeholders; and
• Undertake other related duties and duty missions when required.

Candidates Will Be Assessed Against The Following

Minimum Requirements

• University degree in management, rural development, social sciences or equivalent.
• At least one years of relevant experience assisting project implementation.
• At least one year of experience in data collection, management, and reporting
• Working knowledge of English (Level C).
• National of Uganda.

Selection criteria

• Good knowledge of FAO or united national operations procedures is desirable.
• Competent in using Excel, formatting in Word, and archiving in SharePoint.
• Experiences in supporting delivery of trainings in the animal health sector.
• Ability to work under pressure and meet deadlines.