Project Assistant

Human for Human local NGO based in Karbala is seeking for qualified applicants for the below post to work within the Baghdad and Basra  : 

Vacant Position: Project Assistant ( 2 persons)

Vacancy #: IRQ‐H02

Grade: G C Step 4

Duration: 12 months with possible extension

Deadline: 14 April 2024  

Reports to: Project manager

Reporting lines : Executive Director

Human for Human organization is an Iraqi local organization working in the central and south of Iraq. The organization’s most specialized field of work is relief programs, capacity building, and development. The organization has received funds from United Nations, international governmental funds, and international donor organizations. H4H is focusing on child protection, youth development and economic development.

Location: Baghdad and Basrah 

H4H is looking for qualified candidates to fill two positions in the Basra and Baghdad offices. Employees will be required to work 5 days a week, 40 hours, and constantly travel to coordinate work with other governorates.  

Position Summary

The Project Assistant supports the implementation of activities of the project, in particular, related to his/her country of posting. S/he carries out tasks in support of project development and implementation and provides administrative and program support to project management processes.
The Project Assistant is responsible for the administrative and program processes and support functions in projects. S/he organizes project events and meetings being responsible for the management and implementation of the logistical arrangements and follow-up. S/he compiles and prepares inputs to meetings, project reports, presentations, and communication materials and processes activities in support of recruitment and procurement actions as well as manages contracts with contractors. S/he is responsible for maintaining the project’s filing system.
The Project Assistant works under the supervision of the Project Manager ensuring a smooth and timely delivery of project activities under the Project’s work plan and collaboratively with all members of the Project Team either in the Project Offices. The daily work is supervised by the Project Manager.

 

Duties and Responsibilities:

• Assist in implementation of project activities in accordance with the work plan;
• Prepare administrative documents, collect and compile inputs to documents;
• Draft routine correspondence for project implementation;
• Prepare inputs to implementation processes such as recruitment of experts, procurement, and contracting;
• Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;
• Process actions in other systems;
• Administer contracts with service providers, interpreters, and experts;
• Collect, compile, and organize background materials, documents, and other materials for meetings;
• Compile project reports;
• Prepare inputs to reports, summaries, graphs, and input presentations in support of various project activities;
• Provide support to the organization of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social program, catering, participant lists, and DSA calculations;
• Is responsible for meeting logistics; meeting rooms, audio-visual equipment, name tags, logistics for arrivals and departures, DSA payments in cash;
• Maintain the project filing system;
• Compile and prepare inputs to PI/PR materials as required;
• Support implementation of project-related communication activities;
• Perform any other duties as required.

 

Required Qualifications and Skills:

 

• Bachelor’s Degree in Business Administration or Human Resources;
• At least three years of experience in the same position.
• Previous working experience with INGOs or humanitarian organizations is highly preferred;
• Fluency in English, and Arabic Languages;
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook email;
• Strong organizational and problem-solving skills;
• possesses strong cross-cultural communication skills, both written and verbal;
• Able to work in a team and as an individual;
• Good management, administrative, and communication skills;
• Must be organized, able to multi-task, flexible, and able to work as a team and individual;
• Be very flexible regarding time, tasks, and responsibilities

Interested applicants should forward the CV with a covering letter in English explaining their interest in the position to:

Email address: hr@h4hi.org  or jobs@h4hi.org   indicating the Job Number (IRQ‐H02), position, and the governorate they are applying for (Project Assistant) in the subject line of the email  

The closing date for applications for the above vacancy is 14 April 2024, at 04:30 PM. (local time).