Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.
The European Union and the Government of Türkiye are jointly implementing the ‘EU Partnership for Local Climate Action in Türkiye’ project, in a bid to bolster local climate action and guide the nation towards a future that is both climate-resilient and low-carbon. Working closely with the Ministry of Environment, Urbanization and Climate Change (MoEUCC), local authorities, and key stakeholders, the project focuses on enhancing capacities at different levels of governance and society.
The Project;
- aims to enhance climate risk assessment capacity. It focuses on bolstering the preparedness of local authorities to tackle climate change impacts by conducting comprehensive vulnerability and risk assessments.
- is directed towards improving local climate adaptation planning capacity. The aim here is to provide a regulatory framework for developing Local Climate Change Action Plans (LCCAPs), and pilot the creation of these plans in select municipalities.
- targets the enhancement of local decision-making and implementation capacities for climate action. Interactive tools developed as part of this component, integrated into the online national climate portal, will arm local stakeholders with vital resources to make informed decisions and effectively execute climate action plans.
- is designed to improve public awareness, enhance local stakeholder capabilities, and foster collaboration to implement climate actions. Through tailored capacity-building programs and awareness-raising initiatives, this component aims to equip municipalities and local stakeholders with the tools and knowledge needed to design and implement effective climate change actions.
Duties and Responsibilities
- Provide general administrative support
- Provide logistical support to the Project Manager, Grant Programme Support Administrator, Project Associates, key experts and short-term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.);
- Organize and participate face-to-face/online meetings, manage correspondence and other communication with the project partners and stakeholders as well as project consultants;
- Prepare English/Turkish version of project newsletters, presentations, brief notes, official letters and ensure their formatting and design is in alignment with the project identity and necessary visibility rules;
- Support the project outreach and PR activities in general, including keeping of the project website up to date;
- Draft project activity, progress and final reports with their annexes and prepare the official letters for hardcopy submission of the reports;
- Archive the project documents, expert reports, regularly update the project archive, and provide support during project audit processes;
- Maintain files of project documents and expert reports;
- Monitor the usage of non-expendable equipment through record keeping and drawing up regular inventories;
- Keep regular contact with project experts and consultants to maintain regular information flow;
- Monitor and document the usage of visibility materials throughout the project implementation;
- Draft correspondence and documents; assist in finalization of administrative correspondence;
- Follow up preparation of human resources timesheets, including their signature processes;
- Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
- Provide interpretation during project related meetings and events;
- Translate documents into English to Turkish or from Turkish to English as deemed necessary by the Project Manager;
- Assist the experts (including STEs) who cannot speak Turkish in interacting with the Project’s stakeholders most of who are not fluent in English, to translate the Project outputs;
- Fulfil any other translation requirements as determined by the Project Manager;
- Assist in development of promotional materials; for relevant activities of the project in compliance with EU visibility rules and guidelines in coordination with the Project Manager;
- Support preparation of the content for the project’s web site and UNDP CO’s social media accounts, ensuring consistency of project activities.
Institutional Arrangement
UNDP will provide the PA with all relevant background documents.
All documents and data provided to the PA are confidential and cannot be used for any other purposes or shared with a third party without any written approval from UNDP.
The PA shall report to the Project Manager and work in coordination with the Project Associates.
Competencies
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Thematic Area | Name | Definition |
| Administration & Operations | Events Management (including retreats, trainings and meetings) | Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. |
| Business Direction & Strategy | Effective Decision Making | Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources. |
| Business Management: | Working with Evidence and Data | Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. |
| Business Management | Communication | Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels |
| Business Management | Customer Satisfaction/ Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns. |
| Ethics | UN policy knowledge – ethics | Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity |
| Information Management & Technology | Research and Development: | Regular following new technologies and technical trends, research the technologies that are applicable and beneficial to the organization and develop the systems |
| | | |
Required Skills and Experience
| Category | Requirements/Desired Skills |
| Min. Education requirements | - Completion of High School, or
- Bachelor’s degree in business administration/economics, engineering, political/social sciences, , translation and interpretation, administrative sciences or environmental sciences, or related fields
|
| Min. years of relevant work experience | - Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience
- Working experience in at least 1 project in collaboration with international institutions/organizations
|
| Required skills | - Excellent command of office software, such as word processors, spreadsheets, databases
|
| Desired skills in addition to the competencies covered in the Competencies section | - Experience working with the Government entities.
- Experience in organizing and coordinating events and activities.
- First level university degree in translation and interpretation related field
- Experience in at least 1 project within the rules and contractual procedures of EU
- Knowledge and/or experience in the field of climate change is an asset.
|
| Required Language(s) | - Full proficiency in English and Turkish
|
| Professional Certificates | |
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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