In this role, the Project Assistant will be responsible for supporting project implementation, assuring high-quality outcomes, and enhancing efficiency and effectiveness. This includes providing support for project implementation, guaranteeing quality, efficiency, and effectiveness, and supporting planning, monitoring, and evaluation activities of the projects, in articulation with the Project Manager.

Summary of Key Functions:

· Provides administrative and operational support on project implementation, including assistance in project’s financial resources management, Human Resources Management, efficient procurement, and logistical services, including the elaboration of Terms of Reference, participating in consultant’s selection panels; travel arrangement, logistical support for workshops and other meetings as tasked by the project manager, maintain up-to-date files and records of project documentation;

· Supports planning, monitoring, and evaluation activities, in articulation with the Project Manager, including follow-up, daily, with project partners and donors, to guarantee the smooth implementation of the project´s administrative and operational activities;

· Undertakes project´s related Quantum transactions, including the elaboration of project revisions, in line with the project assistant profile;

· Supports the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports, organization of project reviews/tripartite meetings, also supporting the follow-up on project auditing issues.

· Participation in selection processes for Letters of Agreement signature, as well as undertakes activities related to LoAs monitoring;

· Assists in HR processes related to recruitment and selection, including extensions and project extensions;

· The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Think Innovatively:
• LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
• LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
• LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
• LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
• LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
• LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies 

Business management – Results-based Management

Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business management – Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business management – Partnerships Management

Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Administration & Operations – Documents and records management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Finance – Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Finance Financial – Reporting and Analysis

Understands changes in regulatory, legaland ethical frameworks and standards for financial reporting in the public sector. – Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.- Understands the benefits of integrated reporting, including nonfinancial resources such as human, social and intellectual capital, and environmental and governance performance.

Procurement – Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

• Secondary education is required;