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Project Assistant (Office based)

United Nations Development Programme

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Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Aiming to structure the Brazil office to achieve the results foreseen in the Country Programme Document, and the priorities defined by the 2030 Agenda and its Sustainable Development Goals (SDGs), the new structure of the United Nations Development Programme – UNDP comprises working units around three thematic axes:
  • Inclusive Socioeconomic Development Unit: poverty reduction, social policies, livelihoods, public-private partnerships, inclusive markets and growth;
  • Environmentally Sustainable Development Unit: environment, biodiversity, climate change, disaster risk reduction, chemicals, Montreal Protocol;
  • Governance and Justice for Development: violence prevention, justice, transparency, anti-corruption, human rights, local capacity building.

The portfolio of the Inclusive Socioeconomic Development Unit is focused on (1) strengthening social development throughout the Brazilian territory, promoting the development of capacities to reduce inequalities, overcome crises and guarantee access for the entire population to public goods and services of quality, without discrimination by gender, race, age or sexual orientation; and (2) the promotion of inclusive and environmentally sustainable economic growth, with productive diversification, industrial strengthening, resilient infrastructure and increased productivity.

Duties and Responsibilities
Under the direct guidance and supervision of the Project Manager, general coordination of the Programme Analyst and the Programme Specialist at the Inclusive Socioeconomic Development Unit and following the rules and regulations of UNDP, the Project Assistant will support administrative, operational, and management services for the implementation of nationally executed projects and those directly executed by the Unit, guaranteeing high quality, precision and coherence of work.
  • Assist the performance of operational processes related to Human Resources, Finance, Procurement, and Travel;
  • Assist the management of projects budget/financial resources;
  • Assist the elaboration of project related documents, such as reports, official correspondences and minutes
  • Assist the implementation of projects activities using Quantum (ERP) system and other internal UNDP platforms;
  • Carry out tasks in close interaction and in harmony with the Inclusive Socioeconomic Development Unit, with UNDP teams and with project partners;
  • Keep digital projects archive updated and organized;
  • Support other project management tasks requested by the Supervisor.
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the project.                

Institutional Arrangement

The Project Assistant will be working under the supervision of the Project Manager.

Competencies

Core:

  • Achieve Results
    • LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively
    • LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously
    • LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility
    • LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination
    • LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner
    • LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion
    • LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical:

  • Business Direction Strategy/System Thinking
    • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
  • Business development/Knowledge Generation
    • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
  • Business Management/Communication
    • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
    • Abilit to manage communications internally and externally, through media, social media and other appropriate channels
  • Business Management/Digital Awareness and Literacy
    • Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
  • 2030 Agenda: Prosperity/Inclusive Growth
    • Development Planning
Required Skills and Experience
Min. Education requirements:
  • Secondary Education (Ensino Médio Completo) is required.
  • University degree (Bachelor’s degree) in Economics, Accounting, Social Sciences or Development Studies or related areas will be given due consideration, but it is not a requirement.

Min. years of relevant work experience: 

  • Minimum 4 years (with secondary education) or 1 year (with university degree) of relevant experience in project management.

Required skills:

  • Experience in using computers and office software packages, specially MS Excel;
  • Ability to prepare presentations, specially using MS Powerpoint
  • Ability to easily work with numbers and with financial reports

Desired skills in addition to the competencies covered in the Competencies section:

  • Experience with International Technical Cooperation Project and/or previous experience in UN Agency.
  • Experience in supporting procurement processes.
  • Experience elaborating project related documents such as reports, official correspondences and minutes of meetings.
  • Working experience in liaising with projects’ teams and projects’ partners.
  • Experience with administrative tasks and project monitoring.

Required Language(s):

  • Fluency in Portuguese is required;
  • Working knowledge in English is required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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