Project Assistant (Remote)
Role
Altamont Group is seeking a skilled and motivated Project Assistant (PA) to support our project management team in organizing and executing various projects. The successful candidate will assist in planning, executing, and finalizing projects according to strict deadlines. The Project Assistant will be responsible for maintaining project documentation, coordinating meetings, and monitoring project progress.
The PA will work with the project lead to ensure project plans, deadlines, and deliverables proceed as required. The PA will also assist in developing strategies to mitigate project, client, and business development risks/issues. The PA will provide quality assurance by reviewing every deliverable to ensure accuracy, completeness, and high quality.
The PA MUST have deep understanding of advisory and consulting frameworks (Strategy, Policy, MERL, QA, eLearning/Training/Capacity Development) so that the PA can support project implementation teams.
The PA will be required to understand the requirements of each project that Altamont Group implements as well as comprehend each project related document.
This role is ideal for someone who is detail oriented, loves coordinating, has great writing and editing skills, and is able to quickly grasp key project information.
Responsibilities
- Assist in developing project plans, timelines, and budgets
- Maintain project documentation, including project schedules, status reports, meeting minutes, and other project-related information
- Maintain/organize SharePoint folders and files
- Coordinate project team meetings and follow up on action items
- Assist in tracking project progress against project plans and budgets
- Communicate project status, issues, and risks to project stakeholders
- Collaborate with project team members to ensure timely completion of project tasks
- Assist in conducting research and preparing reports as needed
- Ensure project data and documentation are stored appropriately
- Assist with other project-related tasks as required
- Facilitate communication between the lead consultant and executive team throughout project life cycles
- Assist project leader to manage project management documents such as the project workplan, budget, schedule, or scope statement
- Assist the project leader and project team to ensure project deadlines are met
- Execute a variety of project management administrative tasks
- Review each project deliverable to ensure AG quality standards
- Schedule and coordinate meetings with stakeholders/clients along with maintaining interview contact list and database
- Document and follow up on important actions and decisions from meetings
- Prepare necessary presentation materials for meetings
- Develop PPTs and briefing notes for pitch/business development meetings
- Provide research support to the CEO
- Communicate with stakeholders/clients
Required Skills and Experiences
- Bachelor’s degree in business, project management, or a related field
- Proven experience as a project assistant or in a similar role
- Familiarity with project management tools and methodologies
- Ability to coordinate
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work effectively both independently and as part of a team
- Proficient in MS Office, SharePoint, and project management software
- Strong attention to detail
- Ability to prioritize tasks and work under pressure
- Ability to manage deadlines efficiently
- Exceptional English writing/editing abilities
- Strong analytical and critical thinking skills
- Flexible attitude toward receiving feedback
What’s in it for You:
- Professional Growth: Opportunity for ongoing learning, skill development, and gaining practical experience to excel in project management roles in a supportive environment.
- Meaningful Impact: Feel the satisfaction of being part of a team that makes a difference globally with impactful work.
- Collaborative Environment: Work closely with teams to improve content quality.
- Opportunity for Advancement: Grow skills through diverse projects and continuous learning.
- Relationship Management: Facilitate client communication and team collaboration.
- Flexibility and Support: Enjoy remote work flexibility with team support.
- Valued Input: Experience the empowerment of knowing that your input is not only welcomed but highly valued and respected.
- Recognition: Contributions are valued and acknowledged, fostering pride in your work.
Additional Information
This a REMOTE role
How to apply
Application Process
Interested candidates are requested to complete the application: Project Assistant Application
Remember to submit the following with your online application:
- Detailed Cover Letter highlighting RELEVANT experiences
- CV highlighting relevant experiences
Questions? Email Preeti: admin@altamontgroup.ca
Kindly note only applications submitted ONLINE (via the application form)
will be accepted/reviewed