Mission description
Under the hierarchical supervision of the Team Leader, he/she provides administrative, financial and logistics support to the project.
The position requires a high degree of autonomy and interpersonal skills appropriate to working in a European, international and multicultural environment, as well as a good command of both English and Russian.
The main tasks are listed below (non-exhaustive list):
– Assist administratively and logistically, in general, the Project Management Unit
– Coordinate with the Administration and Finance Manager & with Expertise France headquarters the implementation of the internal control system and the administrative and financial procedures of Expertise France
– Plan and provide all transportation services, such as travel arrangements, reservations and ticketing, visa applications, hotel and taxi reservations, travel expenses, and expenses for the program team
– Assist in all procurement tasks: manages and updates the list of preferred suppliers, orders and prepares contracts, procures items from local suppliers or elsewhere as appropriate
– Perform the match in the comparison of the invoice with the purchase order and the goods receipt note paid
– Ensure that all payments are made on time
– It is responsible for managing the stock of consumables, cleaning and office supplies or other materials, recording their entry and exit
– Ensures up-to-date and organized physical and digital archive
– Performs other duties assigned by his/her hierarchical superior inherent to the administrative, accounting and logistical function
– Permanently analyse the processes inherent to its area of responsibility, defining and implementing actions aimed at promoting rationality of operation, continuous improvement, quality of execution, and minimization of the costs of the activities developed
– Ensure the logistical organization of specific events (steering committees, seminars, headquarters missions, project missions, training sessions, urgent expert missions, regional events, etc.)
– Organize and ensure the smooth execution of missions: travel arrangements (air tickets, per diem), security instructions, liaison with the French embassies in the visited countries, preparation of participants’ files, management of relations with service providers (hotel, meals, translation services, etc.)
– Recovery of supporting accounting documents and preparation for payment
– Support during audits
Functional supervision is provided by the project Administrative and Financial Manager, who is responsible for training and supporting him/her in his/her mission.
Project or context description
Expertise France is the French public international cooperation agency. It designs and implements projects which aim to contribute to the balanced development of partner countries, in line with the Sustainable Development Goals (SDGs) of the 2030 Agenda and the priorities of France’s external action.
The Team Europe Initiative (TEI) on Digital Connectivity – Soft Pillar is part of the wider TEI on Digital Connectivity in Central Asia programme, funded by the European Union (DG INTPA) for a period of 4 years. The TEI additionally includes 1) a hard connectivity infrastructure pillar and 2) a Twinning instrument, which shall all together provide the conditions for safe and inclusive deployment of satellite connectivity across the region.
The TEI Digital Connectivity Soft Pillar is implemented by a consortium of leading European development agencies, including CFLA (Latvia), CPVA (Lithuania), e-Governance Academy (Estonia), Expertise France, and HAUS Institute (Finland). Expertise France is leading the consortium.
The project aims to bridge the digital connectivity divide in Central Asia, through the development of an enabling, safe and inclusive environment for satellite connectivity use, with the overall objective of increasing equal access to basic public services and socio-economic inclusion. The project activities will be implemented with a regional approach and cover Kazakhstan, Uzbekistan, Kyrgyzstan, Tajikistan and Turkmenistan.
The TEI Digital Connectivity Soft Pillar will be implemented in four main specific objectives (SOs):
- Policies and regulations: support in the development of enabling policy and regulatory environments for digital reforms including digitalization, connectivity and personal data protection;
- Connectivity: improve access to public and private connectivity services and strengthen users’ capabilities to benefit from digital public services, with a specific focus on rural areas, gender equality and inclusion;
- Digital innovation: foster the creation of a dynamic regional innovation ecosystem and support the development of local digital innovations, in particular satellite-based, to tackle local challenges.
- Cybersecurity: support the development of harmonized cybersecurity frameworks and strengthen capacities of the industry stakeholders, as well civil society across the region.
Expériences / Formation
- Higher education (e.g. Diploma) in accounting and/or administrative and financial management or related field
- Good knowledge of General Accounting
- Position requires 2 years of work experience in similar roles
- Good knowledge of administrative practices, logistics and taxation
- Have worked in cooperation agencies or non-governmental organizations
- Proven experience in the use of Microsoft Office (MS Word and Excel), email and virtual communication platforms;
- Fluency in both spoken and written English and Russian. French is an advantage
- Ability to work independently and harmoniously with the team
- Have skills to analyse the different issues and problems to help identify solutions
- Act ethically in the exercise of the function
- High level of professionalism, integrity
- Communication Skills
- Knowledge of European Union management procedures is an advantage
- Rigor, attention to detail, and autonomy.
Salaire
An exciting job in an international environment
A local contract (Kazakhstan) for a duration of 18 months (renewable for a total of up to 48 months) based in Astana, with possible field visits in the Central Asia region