Project Associate

tendersglobal.net

JOB DESCRIPTION

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Project Description
Under the guidance and supervision of the Business Partnerships and Solutions for SDGs Project Manager and in close cooperation with the UNDP Programme and Operations Units, national authorities, and the respective institutions, the Project Associate (100%) will be responsible to support the team on the successful implementation of the project.
Duties and Responsibilities
  • Financial and administrative support to action implementation ensuring quality and on time delivery, also collects data and prepares financial and narrative reports to the programme manager as per reporting schedule and on an ad hoc basis; Ensures that business processes are in line with the UNDP regulations and rules and the UNDP internal control framework;
  • Regularly monitors expenditures and commitments against the action’s budget and relevant plans, and provides finance-related data to support action implementation and planning;
  • Supports administrative activities and processes; including organizing travel and other logistics arrangements, in line with work plans; Coordinates and organizes field visits, missions and conferences. Supports regular field monitoring missions to oversee the implementation of activities in the field;
  • Ensures full completion of monthly leave reports and attendance records of project staff; Ensures regular office work is completed in a timely manner, including maintaining of all programme files, correspondence, photocopies, photos, etc. and maintains the inventory of project assets/equipment and project correspondence and files;
  • Collects data and all relevant information to effectively contribute to measurable review of results and longer-term programme effects, as per the programme M&E plan and logical framework; Maintains timetables for the management structures and provides support to organizing and holding the meetings, including the preparation and dissemination of information and follow-up activities;
  • Support recruitment activities, monitor delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicate findings to the programme manager; Support preparation and implementation of partners’ contractual and financial obligations; and any other related duty as assigned by the programme manager
  • Assists in preparation of draft job descriptions, vacancy announcements, requests for recruitments, interview minutes and requests for contracts; Drafts various correspondence concerning finance, operations and budgetary issues as required
Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
Learn Continuously LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical
Thematic Area Name Definition
Business Development Knowledge Generation Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
Business Management Risk Management Ability to identify and organize action around mitigating and proactively managing risks.
Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making.
Business Management Results-based Management Ability to manage programmes and projects with a focus on improved performance and demonstrable results
Procurement Contract Management Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
Finance Budget Management Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Required Skills and Experience
Education:
  • Secondary Education is required.
  • A university degree (Bachelor´s Degree) in in economics, finance, business administration or other related fields will be given due consideration, but it is not a requirement.
Experience:
  • A minimum of 6 years (with Secondary education) or 3 years (with bachelor’s degree) of relevant experience in administration or project/programme support service
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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