Project Associate

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Description

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The implementation of the project in Tonga, Nauru, Federated States of Micronesia, Republic of Marshall Islands, Kiribati, Palau, Vanuatu, Tuvalu, and Solomon Islands falls under the GEF8 Umbrella programme for the development of the first National Biodiversity Finance Plan. The overall implementation of the project will be led by the Project Lead/Senior Biodiversity Expert with the support of a technical team and in coordination to a government project director and the National Steering Committee. For the implementation of the GEF8-BFP Umbrella program at the national level, UNDP is recruiting a central national team composed of a Project Lead and Senior Biodiversity Finance Specialist, and a Project Associate and Project Finance Specialist (Biodiversity) to be based out of Suva, Fiji.

Responsibilities

• Provide support with all financial and administrative requirements of the projects, especially those related to project funding and accounting.
• Assist in ensuring that projects are executed in a timely and appropriate manner.
• Assist or support in facilitating, guiding the work of the national team; manage payment schedules.
• Assist in project related activities, including planning for meetings, local and national consultations, trips and other project related activities.
• Ensure all national and international travel is organised smoothly.
• Document and share records of meetings, decisions, actions, etc.
• Support with the Monitoring and Evaluation of the projects at the national level, including workshop evaluations.
• Support the Management of the project budgets and support overseeing of procurement and accounting procedures and activities, together with the UNDP Country Office and the GPMTSU.
• Ensure financial resources are disbursed on time to implementing partners.
• Maintain records of expenditures and collaborate in financial reporting.
• Ensures effective administrative and logistical support to ensure successful project delivery
• Develop calculations for the development of the annual workplan/budgets.
• Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure.
• Ensure the Quantum approval system is set up at the Country Office for the projects.
• Handle all logistical matters to organise the inception workshop, consultation workshops and any meetings as required.
• Regularly update the procurement plan and contacts list.
• Handle of all travel arrangements for national travel/missions and participants to national-level workshops.
• Handle all travel procedures for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the GPMTSU immediately.

Required Skills and Experience

Education:

• Secondary education is required.
• University Degree (Bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

• A minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
• Sound understanding of key software packages (MS Office)
• Ability to maintain overview in complex work situations, self-starter in supporting the coordinator in communicating and keeping timelines.
• Able to gather and process data and information.
• Excellent interpersonal skills to network among the national team and beyond to other national institutions.
• Writes clearly professional correspondence and adequately.
• Highly organized person, sets priorities, produces quality outputs, meets deadlines and manages time efficiently.
• Shares knowledge and is willing to provide support to others who request advice or help.
• Works toward creative solutions by analysing problems carefully and logically.

 Languages

• Fluency in English is required.
• Fluency in Fijian and/or Fiji Hindi is required.
• Fluency in additional UN languages is an added advantage.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25886

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