Project Associate, Gender Mainstreaming in Institutions

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Description

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The Human Resources Management Authority (HRMA), as a key institution in capacity development, was central to these efforts. HRMA’s role encompasses capacity development, recruitment, and supporting public administration reform. Through tailor-made training, including gender mainstreaming, HRMA equips public employees and decision-makers with knowledge and tools for inclusive policy development. The partnership between UNDP and HRMA will further embed gender equality into daily activities, fostering inclusive development and democratic governance. UNDP Montenegro remains committed to supporting HRMA’s capacity development, prioritizing institutional gender mainstreaming.

Duties and Responsibilities

• Under the direct supervision of the respective Project Analyst (Manager) for Gender Mainstreaming, the incumbent will be required to carry out the following main tasks on a regular basis.

Ensure provision of support in implementing/delivering of different aspects of the Gender Programme portfolio, focusing on Institutional gender mainstreaming:

• Provide support to the Project Analyst on all administrative, budgetary, technical and programmatic aspects of projects;
• Develop tailored work plan for the integration of Gender Equality SEAL projects and be responsible for its implementation;
• Support the Project Analyst in day-to-day management and oversight of project activities;
• Support the Project Analyst  in the preparation of various portfolio  reports such as narrative/programmatic progress reports, updates, etc.;
• Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required by the Project Steering Committee, UNDP Project Analyst, UNDP Gender Cluster Team Leader, project consultants and other relevant staff;
• Support Project Analyst in coordinating activities with national partners (Governement, CSOs, academia, media, etc.), ensuring timely and successful implementation of all interventions/activities defined by the Project documents, promoting networking and experience sharing between all relevant stakeholders;
• Provide support to the Project Analyst on all programmatic aspects of the Programme including strategic inputs and contributions to gender equality dimension in the work of HRMA and corresponding public administration with particular focus on institutional gender mainstreaming and capacity development; 
• Provide technical inputs and advise on preparation/implementation of project documents/activities, reports including definition of information requirements, data gathering and analysis;
• Support timely coordination and implementation of recruitment and deployment of experts to support Project implementation; 
• Provide support to implementation of procurement related activities in line with UNDP rules, regulations and policies; 
• Support Project Analyst in the formulation and update of project risks, issues, monitoring, evaluation as well as targets and results and provision of regular updates in Quantum;
• Provide support to knowledge building and knowledge sharing through participation in the trainings for the operations/projects staff and sound contribution to knowledge networks and communities of practice;
• Support knowledge building and sharing regarding Gender Equality Seal in RBEC region; 
• Produce and support development of various knowledge products regarding gender mainstreaming in institutions tapping on the best practices from Gender Equality Seal in RBEC;
• Support the development and implementation of communication and visibility plans to effectively promote Gender Equality Seal and Gender portfolio and its achievements to relevant stakeholders, including the media, government, private sector, academia, and the general public, using diverse and innovative communication channels and tools.

Provide support to implementation/delivery of all aspects of the projects’ annual workplans: 

• Implement day-to-day Project duties/activities; 
• Contribute to the preparation of all necessary project documents/plans;
• Implementation of action plans and assigned tasks; 
• Assist in identifying relevant sources of expertise for project/activity implementation;
• Timely raise and inform Project Analyst on any issue that may arise during the project implementation and advice on potential adjustments of actions and procedure in light of changing requirements and needs; 
• Assist the Project Analyst in the preparation of various regular reports (e.g. narrative/programmatic progress reports);
• Maintain day to day communication with Operations Unit regarding the Projects administration matters; procurement, human resources and finance matters;
• Provide support to implementation of procurement related activities in line with UN/UNDP rules, regulations and policies; 
• Perform regular financial and administrative duties necessary for the successful and timely Projects` implementation, when needed: Enter daily transactions in Quantum system (vouchers, requisitions, etc.); Perform regular budget revisions; Provide regular delivery estimation and monthly expense estimation to the Finance Unit; provide regular reporting regarding the Project expenditures; Prepare periodic Project asset/inventory reports; 
• Draft routine correspondence, facsimile, memoranda and reports from oral instructions, previous correspondence or other available information sources, in accordance with the standard office procedures, and ensure appropriate follow-up; write minutes from the meetings;
• Liaise with all project stakeholders and partners; 
• Assist in promotion of the project visibility; 
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Skills and Experience

Education

• Secondary education is required.
• Bachelor´s degree in social sciences or equivalent field will be given due consideration, but it is not a requirement.

Experience

• Minimum 7 years (with Secondary education) or 4 years (with Bachelor’s degree) of relevant project implementation working experience preferably with an international organization, government institution, or an NGO.

Language

• Fluency in English and Montenegrin is required.

Required Skills

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages.

Desired Skills

• Experience in working with public administration on gender equality and gender mainstreaming matters;
• Experience in gender equality and women’s empowerment advocacy, policy development, normative framework development;
• Experience in working in complex and multi layered development activities and projects.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/18534

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