Project Budget Officer

Org. Setting and Reporting

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.

• Supervisor: The incumbent of this post is responsible to the Protection and Neutrality Team Leader . • Supervisee/s: The incumbent supervises the Admin Officer/s.
• Working conditions: Office environment with access to telephone, PC and other automation equipment, internet, and intranet. Some local travel may be required.

Responsibilities

Under the supervision of the OSO Team Leader / Field Protection Coordinator and in accordance with established Agency policy and procedures, the incumbent will provide support to the OSO/Protection Unit as follows:

• Reviews and checks for accuracy budget estimates, adjustments, and reports; certifies availability of funds; checks the financial aspects of the projects to ensure accuracy and adherence to UNRWA finance guideline.
• Ensures accurate and complete financial reporting and internal control including keeping track of activities to be entered into the Finance Management System (FMS); coordinates regularly with the Finance Department to obtain updated information from the FMS on recording of financial transactions, reconciliation of accounts and preparation of financial reports.
• Controls and monitors budget expenditures confirms proposed obligations and disbursement for services, supplies, and equipment for the project; raises and verifies obligation documents.
• Ensures financial follow-up and control of the projects cash-flow and project forecasting; evaluates and coordinates with the Finance Department on gaps between the actual financial situation and work plan targets and commitments (delays in payment transfers, etc.).
• Provides support in the elaboration of financial reports and other required documentation; develops standard reporting formats.
• Provides guidance, advises, and organizes training for emergency staff on financial matters, specifically, budgeting, and financial reporting; advises Department Heads on the emergency budget and ensures timely budget submissions.
• Analyses and reconciles monthly obligation reports with budget expenditure reports.
• Answers queries raised by the expending officers and emergency unit on matters concerning day-to-day operations.
• Maintains or supervises the maintenance of records of all agreements between the Agency and external bodies and ensures the proper recording of all payments under this agreement.
• Checks lists of liabilities, commitments, and accounts during the monthly closure of accounts and drafts Journal Vouchers to record them in the Agency’s accounts.
• Act as a focal person between UNRWA and the banks and handling all financial matters related to ATM scheme.
• Responsible for reconciling all bank statements and transactions related to ATM, receive, and submit list of file templates from and to the bank.
• Supervises portal web access and call center which provide refugees with information related to their ATM transaction in correspondence to their telephone enquiries.
• Performs such other work as may be required and assigned.

Education

• Bachelors degree in accountancy, business administration, or other related discipline.

Work Experience

• You are required to have a Bachelor degree in accountancy, business administration, or other related discipline
• You are required to have at least 3 years’ experience in finance or accounting office of a governmental, international, or commercial organization with emphasis on a computerized working environment.
• you are required to have excellent command of written and spoken English and Arabic.
• Are you currently residing in Duty Station. It is required that you specify your current location.

Languages

• Excellent command of written and spoken English and Arabic. Please list all languages that you know including your mother tongue and indicate your proficiency level from the drop-down list provided in the system considering the below: If you possess an excellent level of proficiency in English language, kindly indicate this as “Fluent” in your application.
• If you possess a very good or good level of proficiency in English language, kindly indicate this as “Confident” in your application. If you possess a basic level of proficiency in English language, kindly indicate this as “Basic” in your application.

Source: https://careers.un.org/jobSearchDescription/235792?language=en