• Contribute to the development, implementation, monitoring and updating of the project plans and strategies to ensure delivery according to the scope, budget and time.
• Lead planning and design of civil works and infrastructure projects in accordance with UNDP Pakistan Country Offices processes, UNDP Civil Works policy, and MAGP’s Delegation of Authority for construction works.
• Conduct and supervise the assessment of targeted sites in the Merged Areas where/when applicable, including desk review of reports of conducted assessments.
• Coordinate and quality assure preparation and/or finalisation of site-assessment reports that inform further procurement activities.
• Prepare and/or quality assure project feasibility studies, analysing pros and cons, benefits, budgets, risks and constraints, recommending on best options and solutions.
• Manage the development of concept, preliminary or detailed designs (preparing, writing and assembling drawings, schematics, masterplans, design calculations and reports, and technical specifications) and requiring a detailed knowledge of the local standards and codes.
• Develop the project budgets and detailed cost estimations for implementing civil, structural, electrical, mechanical or special systems within the projects.

Facilitate and contribute to the timely procurement of goods, equipment and civil works services:

• Prepare high-quality Terms of Reference for consultants/contractors, specification documents, Bills of Quantities, scope of works, and any similar documents in compliance with UNDP procurement policies and procedures.
• Prepare technical documentation with regard to bidding processes for construction or design services, including evaluation methodologies, quality assurance and contract management mechanisms, risk management plans, etc.
• Liaise with the UNDP CO procurement unit and the pertinent MAGP team members to facilitate elaboration and finalisation of the bidding documents to solicit proposals for consultancy services, supply of goods, equipment and civil works.
• Conduct timely evaluation of the bids and technical proposals by participating in the relevant evaluation committees.

Oversee civil works contract management, monitoring and supervision of the construction works:

• Manage contractors and contract execution to ensure delivery according to the scope, budget and time and in compliance with the technical documentation.
• Advise the MAGP technical team in the follow-up with contractors on the works at the site to ensure that the preparation and execution of the works are in accordance with the approved bill(s) of quantities and within the established time frame.
• Provide real-time, on site data to the MAGP core team, enabling them to conduct timely and well-informed site visits, anticipate challenges and issues, and take timely correction action
• Ensure full compliance with the DoA for construction works, including designing the ToRs and procuring the services of a third-party engineering firm to supervise the civil works;
• Provide guidance to the MAGP engineers in overseeing the work of a third-party engineering firm supervising the construction/civil works;
• Guide MAGP engineers in developing the variation orders and alterations to the scope of the contracts for civil works (if any).
• Verify and quality assure the accuracy of the variation orders;
• Support processing the contract amendments for civil works by drafting the respective Note to Files and other documentation.
• Advise the MAGP technical team in conducting construction inspection, including inspection of materials, equipment’s to be installed.
• Advise MAGP on checking and certifying the progress/completion of works presented by the contractor.
• During the defect liability period, intervene as required and liaise with the contractor to fix issues that arise and are covered by the defect liability period in a timely manner.

Ensure certification of invoices and verification of civil works project completion:

• Review contractor invoices for accuracy and completeness against the contract terms, delivered work, and approved variations.
• Ensure invoices reflect the actual quantity and quality of work completed.
• Certify invoices only after verification that all contractual requirements have been met.
• Conduct and/or coordinate final inspections and prepare project completion reports.
• Provide post-construction support as required.

Facilitate knowledge management, reporting and archiving:

• Ensure the highest standards of knowledge management and complete archiving of civil works projects related files and documentation.
• Provide inputs for the periodic and final reports to inform donors and the key stakeholders on project progress.
• Collect, arrange and upload to MAGP workspace at UNDP SharePoint site visits and monitoring reports and photos, etc.
• Provide training and knowledge transfer to national personnel and contractor’s personnel, including advice on good construction practices, environmental management practices, and appropriate health and safety standards during construction.
• Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies