Project Communication Assistant

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Description

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OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO Almaty Office, the supervision of the GEF-UNDP-UNESCO Cryosphere Project Manager and the GLOFCA Project Officer, and in coordination with the Programme Specialist for Natural Sciences, UNESCO Almaty Office, the incumbent shall contribute to the overall communications for two UNESCO projects: Adaptation Fund (AF)-funded project “Reducing vulnerabilities of populations in the Central Asia region from glacier lake outburst floods in a changing climate” (GLOFCA) and the Global Environment Facility-funded project “Strengthening the Resilience of Central Asian Countries by Enabling Regional Cooperation to Assess Glacio-nival Systems to Develop Integrated Methods for Sustainable Development and Adaptation to Climate Change” (GEF-UNDP-UNESCO Cryosphere project).

In particular, working in close collaboration with the two project managers and the Project Implementation Teams at the UNESCO Almaty Regional Office, the incumbent will perform the following key functions:

• Contribute and assist in the development and execution of the communication strategies of the two Projects and their activities to promote effective communications with external and internal audiences.
• Assist in the formulation of the two Projects’ communication strategies and communication plans in compliance with the Projects’ overall implementation strategies, UNESCO’s communication guidelines, as well as GEF and AF’s requirements.
• Assist the two Projects in designing, planning and reviewing Terms of References for Projects promotion and visibility.
• Identify relevant media partners and prepare a list of media (mailing list) interested in coverage of the two Projects’ activities with the engagement plan for a long-term partnership.
• Assist in publishing six-monthly newsletters in cooperation with the Project Implementation Teams at the UNESCO Almaty Office, National Coordinators in Kazakhstan, Kyrgyzstan, Tajikistan, Uzbekistan and Turkmenistan, as well as project implementing partners. Create respective mailing list for the newsletter.
• Keep the project websites updated by regular drafting and uploading news items, human stories, articles and other content based on the results of the projects activities and inputs of the Project Implementation Teams. Make proposals on how to improve and further develop the websites.
• Propose a social media strategy and publish posts/stories at least twice a week on Facebook, Instagram and Linked In accounts of the projects, if available, as well as provide projects-related content for publishing on UNESCO Almaty accounts.
• Develop, shoot and edit short videos about project-related topics. This includes working with the project documents, recording interviews, collection and compilation of archive records, as well as voiceover. Cooperate with Projects’ National Coordinators in producing short videos.
• Accompany project partners in the field to get new footage and photos of the pilot sites, as required by the Project Management Unit in Almaty.
• Make proposals for graphic designs for posters and other promotional materials, as required for the project needs.

Contribute to the Projects communications by preparing concise, user-friendly reports or presentations that can be shared with the general public to demonstrate concrete results achieved, including:

• Writing, production and dissemination of social media content under the supervision of the Projects’ supervisors.
• Providing inputs to the concepts of various publication materials (flyer, brochure, banner and video) of the Projects.
• Assisting in organizing and conducting Projects events, including handling media relations (printed, online, television and radio).
• Assisting in providing inputs for publications, presentations, briefings, speeches and missions, including preparing news items for websites and social media.
• Undertake any other task that might be required to successfully perform the above-mentioned work assignment, provided those tasks are consistent with the incumbent’s professional qualifications.

The incumbent undertakes to carry out the given tasks with care and diligence and due attention to detail.

REQUIRED QUALIFICATIONS

EDUCATION

• Completed higher education degree in mass communication, media studies, journalism, or in studies with a specialization in information and communication technology and knowledge society issues

WORK EXPERIENCE

• Minimum 3 years of relevant professional experience in the field of communication and information, public advocacy, marketing, PR, website development, social media or other relevant fields.

SKILLS/COMPETENCIES

• Ability to maintain effective communication with internal and external stakeholders
• Good negotiation and networking skills, organizational and coordination skills, and flexibility
• Ability to work as part of a multi-cultural team, to take initiative and to provide quality and timely support and services
• Ability to take ownership of given tasks and demonstrate proactivity
• Ability to interpret rules and manage priorities in order to meet tight deadlines
• Discretion and capacity to deal efficiently and tactfully with people of different cultural and social backgrounds
• Ability to work under stress and cope with multiple tasks

Good ICT skills, including:

• proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint etc.)
• practical experience in CorelDraw (or any other software for vector graphic design)
• practical experience in Photoshop (or any other raster data processing)
• practical experience in Adobe Premiere (or any other video processing software)
• Practical experience in WordPress

LANGUAGES

• Excellent knowledge of English and Russian (oral and written).

Source: https://careers.unesco.org/job/Almaty-Project-Communication-Assistant-%28SB%E2%80%902-SC5GS5-Min%29-re-advertisement/791745402/

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