ABOUT THE COMPANY:

The United Nations High Commissioner for Refugees (UNHCR), the UN Refugee Agency, is mandated to protect and assist men, women and children forced to flee their homes due to violence, conflict or persecution. UNHCR is dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced and stateless people. The Agency provides protection, shelter, food, water, medical care and other life-saving assistance to refugees and asylum-seekers around the world.

The dream of most refugees is to return home. If and where possible, UNHCR helps refugees make this dream a reality. When refugees cannot go back home, we work to find solutions for them, to rebuild their lives in another country. Since its formation by the United Nations General Assembly in 1950, UNHCR has helped millions of refugees restart their lives and has received the Nobel Peace Prize twice.

 

JOB SUMMARY

 

B

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

No

2024-10-01

August 11, 2024

Project Control Associate

Organizational Setting and Work Relationships
The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification.

Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight.

Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Associate receives general guidance and work plans from the supervisor.

They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners.

As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

All UNHCR staff members are accountable to perform their duties as reflected in their job description.

They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Contribute to reviewing the internal control systems of implementing partners.
– Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
– Monitor that a complete record is maintained for all projects.
– Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
– Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
– Support timely project closure in coordination with the programme unit.
– Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
– Maintain professional relationships with implementing partners.
– Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
– Escalate IP issues to supervisors.
– Recommend acceptance or non-acceptance of IPRs and payment of installments.
– Contact implementing partners for project-related matters.
– Have unlimited access to financial and operational records relating to projects.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.

Ensure decision making in risk based in the functional area of work.

Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Accounting;
Auditing;
Business Administration;
Finance;
Project Management;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.

Functional Skills
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
FI-Financial auditing
MG-Project Management
PM-Project Assurance
RM-Risk Management
IT-ERP (Enterprise Resource Planning) Functional Knowledge
IT-Microsoft Office Productivity Software
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties.

This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level.

The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.

Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

-Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, and risk management.
-Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts.

-Knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance.

-Proven analytical skills, and abilities for identification of gaps and finding solutions.
-Computer literacy, in particular management of Microsoft Office (Excel, Word, -Power Point, etc.), tools for data management such as Power BI.
-Experience in communicating, building capacities, coordinating consultative processes, and building consensus.
-Ability to contribute to policy and process reviews.
-Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent).

Language requirements:
Spanish level: Mother Tongue (required)
English level: B2 (required)

IMPORTANT INFORMATION:

Eligibility:

This position is advertised to internal applicants and UNHCR experience applicants.

Candidates must be legally present in Honduras at the time of application, recruitment and hire.

Only Honduran citizens or candidates legally present in Honduras will be considered eligible.

Internal candidates:

Candidates: comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above, as well as any candidates serving at higher grades who fulfill the criteria as per the job advertisement.

Staff members must serve for a minimum of one year following assignment before being considered eligible to apply for another position within the same category.

Candidates with UNHCR experience:

UNHCR experience candidates are current staff members in other categories (GS/FS/NPO), Junior Professional Officers, staff members on temporary appointment, affiliate workforce, interns, staff loaned/seconded from another UN organization/international organization/government entity, as well as former UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females).

Remuneration:

A competitive compensation and benefits package is offered.

For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission and please refer to the relevant category / grade level at: http://icsc.un.org

UNHCR does not charge a fee at any stage of the recruitment process (application, interview/meeting, processing, training, or any other fees).

Applications:

All applications must be submitted online in Workday.

Email applications will not be accepted. Incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted.

Shortlisted candidates might be required to sit for a written test and/or oral interview.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.

Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA).

SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.
International Civil Service Commission (ICSC)

Spanish

,

English

,

,

,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

 

Additional Qualifications

Skills

Accounting, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), FI-Financial auditing, IT-Computer Literacy, IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-Microsoft Office Productivity Software, MG-Project Management, Project Management, RM-Risk Management

Certifications

Accounting – Other, Auditing – Other, Business Administration – Other, Finance – Other, Project Management – Other

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn’t require a functional clearance

REQUIRED EDUCATION: Bachelor Degree

 

EXPERIENCE REQUIREMENTS: 60