Project Coordination Assistant

Details

Mission and objectives

The United Nations Development Programme (UNDP) is the United Nations’ global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. It is on the ground in 177 countries, working on solutions to global and national development challenges. UNDP China assists China in developing its own solutions to the country’s development challenges and works to achieve the Sustainable Development Goals by reducing poverty, strengthening the rule of law and democratic governance, and by promoting environmental sustainability and South-South Cooperation.

Context

China Soong Ching Ling Foundation (CSCLF)
The China Soong Ching Ling Foundation (CSCLF) serves both as a people’s organization and a phil-anthropic organization, which was established in commemoration of Soong Ching Ling, to carry forward her unfinished work. The CSCLF has played a positive influence both in China and abroad and enjoys special consultative status with the United Nations Economic and Social Council (ECOSOC). It’s one of the project cooperation agencies.
China Soong Ching Ling Science & Culture Centre for Young People (SCLSCC)
The China Soong Ching Ling Science & Culture Centre for Young People (SCLSCC) is an institution under the China Soong Ching Ling Foundation (CSCLF). The center has five departments: The Experience Center, Art Center, Early Childhood Education Center, Performing Arts Center, and Ex-change Center. Its functions include promoting scientific and technological innovation among young people, carrying forward Chinese culture, and building a platform for international youth exchanges on science and technology. It is the project implementation unit.
China International Center for Economic and Technical Exchange (CICETE)
CICETE is designated by the Ministry of Commerce as the focal point for the cooperation projects of the UNDP in China. It’s responsible for the implementation and management of the project, and jointly monitors the project with the UNDP representative office in China to ensure the overall project quality, and provide the necessary support for the pilot project to explore the goals of “one belt and one road” for sustainable development cooperation.
The Project Management Office (PMO)
The Project Management Office will be set up in China Soong Ching Ling Science & Culture Centre for Young People. The office works under the leadership of the National Project Director. The National Project Director is appointed by China Soong Ching Ling Science & Culture Centre for Young People. The office will consist of a project director, a project manager, several office workers, and two National UN Volunteers.

Task description

The National United Nations Specialist Volunteer will work in the Project Management Office of the China Soong Ching Ling Science & Culture Centre for Young People. Under the management of the Project Manager, the National United Nations Specialist Volunteer will work closely with the UNV in the China office and its staff to undertake the following tasks:
Assist the project manager in the management and implementation of the project:
 Assist in project planning and implementation, including Annual Work Plans, Terms of References and other project management documents;
 Design and support the implementation of project activities;
 Liaison with vendors and ensure their deliveries for the project in a timely manner;
 Guarantee the timely implementation of the project and monitor its quality;
 Make timely financial reports and expenditure plans;
 Develop and implement the annual work plan framework to ensure regular, mid-term and year-end monitoring and evaluation by coordinating the output and results of the project;
 Complete other tasks assigned by the Project Office.
Produce Project Progress Report and project adjustment report based on activity results and activity summary:
 Submit a draft of the Annual Project Progress Report to UNDP/UNV, China International Center for Economic and Technical Exchange, China Soong Ching Ling Foundation, and China Soong Ching Ling Science & Culture Centre for Young People.
Promote supervision and communication among project partners and participate in project activities involving or organized by partners:
 Regular project reporting mechanisms are guaranteed through daily communication and monthly project meeting arrangements between the Project Management Office (PMO), the China International Center for Economic and Technical Exchange (CICETE), the United Nations Development Programme (UNDP) and the United Nations Volunteers (UNV) programme.
 Ensure internal communication with other departments of the China Soong Ching Ling Foundation and the China Soong Ching Ling Science & Culture Centre for Young People and, so as to effectively plan and implement project activities.
 Ensure regular communication between the China International Center for Economic and Technical Exchange (CICETE), the United Nations Development Programme (UNDP), the United Nations Volunteers (UNV) programme, China Soong Ching Ling Foundation (CSCLF) and other major stakeholders in the project financial management.
Promote the management of knowledge products and the sharing and learning of knowledge:
 Provide translation support and assistance to important activities, publications, daily ex-changes with UNV headquarters and regional offices, and other special translations.
Furthermore, UNVs are encouraged to:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for in-stance, IVD celebration events);
• Get acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking;
• Contribute news and articles on field experiences and submit them to UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly arrived UNV volunteers;
• Promote online volunteering and encourage individuals and organizations to use the UNV Online Volunteering Service whenever technically feasible.
Results/Expected Output:
The Innovative Demonstration Project on Promoting Youth Participation in Sustainable Development and Building a Community with Shared Future for Mankind was launched in June 2019. The partners include the United Nations Development Programme, United Nations Volunteers (UNV) programme, China Soong Ching Ling Foundation, China Soong Ching Ling Science & Culture Centre for Young People, and China International Center for Economic and Technical Exchange. The project is based on the achievement of Sustainable Development Goals (SDGs), creating a demonstrating mechanism with three interrelated dimensions of “innovative education-innovation and entrepreneurship-volunteer service”. The final result is to establish a favourable environment for adolescents and youth to implement sustainable development goals through innovative education, innovative entrepreneurship and volunteer service. The project includes outputs in four areas:
Output 1: Increase young people’s awareness of the sustainable development goals and the Com-munity with Shared Future for Mankind;
Output 2: Support young people’s innovative and entrepreneurial abilities and empower them to accelerate SDG localization;
Output 3: Enhance the network of young people participation in SDGs.
Output 4: Establish long-term mechanisms to strengthen young people’s volunteer engagement on the SDGs and raise awareness and knowledge on the importance of a shared future for mankind.